Office Manager

Benefits:

• Opportunity for advancement
• Training & development

We are seeking an HR Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

• Coordinate the full recruitment cycle, including posting job openings, screening applications, scheduling interviews, and conducting background checks.
• Administer a thorough onboarding and new-hire orientation process.
• Maintain accurate and confidential digital and physical personnel files in compliance with all legal requirements.
• Assist with payroll processing by verifying timesheets.
• Support employee relations, address concerns, and assist house managers with PRN's and gaps in the schedule.
• Coordinate staff training sessions and maintain training records.

• Manage general office operations, including communication systems (phone, email, mail), and ordering supplies and equipment.
• Serve as the primary point of contact for visitors and general inquiries.
• Organize meetings, manage calendars, and prepare correspondence, reports, and documentation.

• Proven experience (typically 2-3 years minimum) in an administrative support or human resources role, preferably within a healthcare or residential care setting.
• Strong understanding of HR processes and federal and state labor laws.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ADP payroll software.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a professional and courteous demeanor.
• High level of integrity and the ability to handle sensitive and confidential information with discretion.
• A commitment to the organization's mission and values, particularly in providing quality care and support to residents.

High school diploma or equivalent; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.