Administrative Secretary - Special Programs​/Student Services - Modesto Junior College

Job Title:

Administrative Secretary
- Special Programs/Student Services
- Modesto Junior College

Modesto Junior College

Range 32, $5,058 to $6,455 per month  Classified Salary Schedule) Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Workplace:
Modesto Junior College;
Modesto, CA 40 hours per week, 12 months per year Monday through Friday: 8:00am – 5:00pm (Some evening and weekend hours may be required)

The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.

DEFINITION Under direction, leads, coordinates and performs advanced and confidential administrative work as the primary secretary for a Dean or other senior-level manager; organises, leads and performs highly complex and technical administrative duties and services related to budgeting, accounting, contracts, payroll, purchasing, personnel, and/or other areas; may serve as a lead worker over subordinate clerical and/or technical staff; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS This is the third classification in the administrative support series within the Yosemite Community College District (YCCD). Incumbents must utilize advanced technical knowledge of specialized subject areas to make decisions and complete assignments. Positions in this class provide primary secretarial and administrative support to a Dean or other senior-level manager, often serving as a lead worker and/or administrative coordinator for the work unit.

This class may be distinguished from the lower-level class of Administrative Specialist because incumbents in the Administrative Secretary class perform more complex and confidential duties in support of Dean or other senior-level manager.
SUPERVISION RECEIVED AND EXERCISED Incumbents in this class work under the direction of a Dean or other senior manager, receiving occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.

An incumbent in this class does not directly supervise other full-time employees, but may serve as a lead worker and administrative office coordinator by assigning, directing and/or monitoring the work of subordinate full time employees on a regular basis.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Knowledge of:

• Modern office procedures, methods and equipment including computers and supporting computer applications.
• Principles of business letter writing and advanced document preparation.
• Methods and techniques of transcribing notes and meeting minutes.
• Principles and procedures of filing and record keeping.
• Standard mathematical principles.
• Standard technical accounting procedures and principles.
• Principles and applications of purchasing.
• Advanced…