Food Warehouse Operations Assistant

OVERVIEW

The Food Warehouse Admin Coordinator is responsible for overseeing and supporting both administrative and operational functions of The Salvation Army Food Warehouse. This position ensures the efficient intake, organization, and distribution of food and essential goods while providing clerical support, maintaining accurate records, and fostering positive relationships with donors, volunteers, staff, and partner agencies. The role plays a key part in maintaining food safety compliance, warehouse organization, and the seamless operation of all warehouse activities.

• Provide administrative support for Food Warehouse staff, clients, and partner agencies.
• Draft, type, and manage routine correspondence, including letters, emails, and memos.
• Receive, sort, and respond to mail and inquiries.
• Maintain calendars, schedule appointments, and coordinate communications with Social Services Director, City Coordinators, and warehouse management.
• Prepare statistical, financial, and donation reports as requested.
• Perform other administrative tasks as assigned by the Food Warehouse Operations Manager.
• Coordinate intake, inspection, and processing of all incoming food and donations, ensuring compliance with food safety and quality standards.
• Maintain accurate inventory records for all warehouse stock, donations, and distributions.
• Schedule and coordinate pick‑ups and deliveries with Corps programs and partner agencies.
• Prepare and organize food orders for distribution, ensuring accuracy and timeliness.
• Assist with storage management, rotation, and organization of perishable and non‑perishable items.
• Ensure compliance with local health department regulations and food handling procedures.
• Oversee warehouse cleanliness, organization, and safety, including temperature‑controlled units.
• Coordinate and supervise volunteers for sorting, packing, and distribution activities.
• Support seasonal or emergency distribution events (e.g., holidays, disaster response).
• Other related duties as required.

Note:

Duties and responsibilities outlined in this job description are not exhaustive and may be modified or expanded as necessary to meet the needs of The Salvation Army. The Food Warehouse Admin Coordinator may be assigned additional tasks or responsibilities at the discretion of management.

• Strong organizational, multitasking, and time management skills.
• Knowledge of food safety, handling, storage, and transportation standards.
• High school diploma or equivalent required.
• Minimum of 2 years of experience in warehouse operations, food distribution, inventory management, or related administrative support.
• Experience in a nonprofit, food bank, or similar setting preferred.
• Valid California Driver’s License with a clean driving record required.

• Strong organizational, multitasking, and time management skills.
• Knowledge of food safety, handling, storage, and transportation standards.
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint) and inventory systems.
• Excellent interpersonal and communication skills.
• Ability to work cooperatively with staff, volunteers, donors, and community partners.
• Professional, cordial, and confidential in all interactions.
• Self‑motivated and able to manage multiple priorities independently.

$24.00 - $26.00 / hr

• Ability to lift up to 25 lbs.

• Modern Office Equipment and Relevant Software including computers, copiers and multifunction devices.
  • Relevant kitchen equipment including microwaves, coffee pots, etc.
  • Relevant janitorial and maintenance equipment including brooms, mops and vacuums.
• Specialty vehicles, tools, or anything that needs a cert/license to operate including forklifts, electric pallet jacks and similar equipment.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is…