Accounts Receivable Manager

Overview

AA Medical is a provider of sustainable solutions to both the new and resale medical device equipment markets. AA Medical was founded in 2012 to help doctors and surgeons around the world access high quality pre-owned medical equipment at an affordable price. We are proud to consistently connect the world with life sustaining medical equipment and are constantly working towards even more growth.

AA Medical offers a variety of benefits to ensure that our employees feel supported and valued. Here’s a summary of what we offer:

• Unlimited PTO for exempt employees, so you can take the time you need to recharge and enjoy life outside of work.
• 3 floating holidays.
• 9 observed holidays to spend time with loved ones and celebrate important occasions.
• Medical coverage with HSA and PPO options, so you can choose the plan that works best for you.
• FSA and HSA accounts, as well as dependent care FSA, to help you save on healthcare and dependent care expenses.
• Discounts on pet insurance to keep your furry friends healthy.
• Delta Dental and Delta Vision insurance offerings.
• Short term and long term disability coverage through Principal, to provide financial protection in case of unexpected events.
• EAP (employee assistance program) through Principal, to provide confidential support and resources for personal and work-related challenges.
• Pet friendly office in Mokena, to make your furry friends feel welcome and at home.
• 4% 401(k) company match after 30 days.

The AR Manager will support the day-to-day sales and payments of AA Medical. Additional responsibilities will include maintaining accurate financial records, and monitoring multiple various cash platforms (e.g., bank accounts and payment processors). This role will also be responsible for working with the AA Medical sales department on proper application of customer payments/deposits and customer account reconciliation along with coordinating outreach with customers on past due balances.

The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and a proactive approach to problem-solving. Experience managing a team, on-shore or off-shore, a strong plus.

• Minimum 3+ years of experience in accounts receivable, billing or collections
• Experience with ERP/account systems (e.g. Net Suite experience strongly preferred, Sage Intacct, Oracle, SAP, Quick Books, etc.)
• Proven track record of improving AR Processes and managing high-volume transactions.

• General ledger / trial balance maintenance:
• Daily review of financial transactions, including wire and ACH transactions through the company’s operating bank accounts and payment processor interfaces (e.g., Pay Pal, eBay, Stripe and Versa Pay, etc.) to ensure proper coding into the company’s trial balance in Net Suite.
• Accounts Receivable:
• Timely correspondence with the company’s sales representatives to confirm customer payments are applied to appropriate sales orders/invoices linked with customer accounts.
• Manage and review customer payment terms, ensuring compliance with company policies and agreements.
• Monitor customer deposit balances and ensure proper communication is maintained with internal and external parties of available customer balances and amounts owed on invoices
• Monitor AR balances and follow-up on past due balances with customers, where applicable.
• Audit customer invoices, identify discrepancies, and work with sales representative to solve any discrepancies, where applicable.
• Reconcile customer payments to invoices and AR reports, investigating discrepancies as necessary. Manage and improve customer set-up and credit approval process with the finance department and sales department.
• Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts.
• Prepare cash account reconciliation in conjunction with the month-end close proces s
• Perform monthly account reconciliation of the AR Aging and other applicable receivable accounts
• Audit and Compliance:
• Maintain organized records and documentation to support internal and external audits. Assist with preparing…