Senior Administrative Assistant

## Senior Administrative Assistant Postuler:
Mississauga:
Temps complet:
Offre publiée hier:
R-22435
** Titre :
** Senior Administrative Assistant
** Société:
** Ipsen Biopharmaceuticals Canada Inc.
** A propos d'Ipsen:
** Ipsen est un groupe biopharmaceutique mondial de taille moyenne, spécialisé dans les médicaments transformateurs dans trois aires thérapeutiques : l'oncologie, les maladies rares et les neurosciences. Forts de près de 100 ans d'expérience en développement, avec des Hubs mondiaux aux États-Unis, en France et au Royaume-Uni, nous focalisons nos efforts là où les besoins médicaux non satisfaits sont import ants, grâce à la recherche et à l'innovation.

Nos équipes passionnées, présentes dans plus de 40 pays, se concentrent sur l'essentiel et s'efforcent chaque jour d'apporter des médicaments aux patients dans 88 pays. Nous construisons un environnement de travail qui met en avant un leadership centré sur l'humain et favorise une culture de collaboration, d'excellence et d'impact. Au sein d’Ipsen, chaque individu est encouragé à être soi-même, à grandir et à s’épanouir aux côtés du succès de l'entreprise.

Rejoignez-nous dans notre démarche vers une croissance durable, en créant un impact réel sur les patients et la société.

Pour plus d'informations, visitez notre site web à l'adresse
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** Description de l'emploi :
**** Summary
* * The Sr. Administrative Assistant will be responsible to provide general administrative support to their assigned business areas, including, calendar management, travel, managing the purchase to pay process, budget support, catering support, and coordination of team events/meetings. The Sr. Administrative Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through their daily responsibilities. Strong communication skills are a key expectation of this customer-focused position.

** Main Responsibilities
*** Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro-actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings.
* Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of the departments
* Manage the purchase to pay process (RFPs, commitment request, new vendor set-up, PO set-up, goods receipt, invoice coding, etc.)
* Act as a K2 and Ariba Super User and support teams accordingly
* Act as a meeting Room AV/IT Super User and support teams accordingly
* Coordinate onboarding activities for new hires within assigned teams, in conjunction with HR.
* Support travel logistics for assigned ICLT members in compliance with Ipsen travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members.
* Provide support to the remainder of assigned teams for urgent situations.
* Prepare, submit and track expense reports for assigned ICLT members in accordance with the Ipsen travel and expenses policy and Canadian submission timelines, as necessary
* Discretely maintain, coordinate and communicate highly confidential and sensitive information
* Work collaboratively with administrative and operations support colleagues to:  + Efficiently resolve day-to-day work issues  + Identify and implement continuous improvement opportunities  + Manage back-up coverage due to…