Admin Billing Specialist

Job Title

Admin Billing Specialist at Bigham Cable Construction

Project Coordinator role focused on billing, invoicing, and project data management. In‑office, team‑oriented position supporting field operations and accounting.

• Weekly paychecks
• Paid time off, parental leave, holidays
• 401(k) with company match
• Stock purchase plan
• Education reimbursement
• Legal insurance
• Discounts on gym and pet insurance

• Review production reports, timesheets, and work logs for accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.
• Handle confidential information with professionalism and strong attention to detail.

• High school diploma or equivalent required; associate or bachelor’s degree a plus.
• 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred).
• Strong Excel/Google Sheets ability (data entry, formulas, reporting).
• Excellent attention to detail and accuracy working with numbers and documentation.
• Ability to read, understand, and process purchase orders, production reports, and time entry data.
• Strong organization and time management skills with ability to meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Ability to identify and resolve billing discrepancies and data issues.
• Experience using project management or billing software preferred.
• Reliable, dependable, and able to handle confidential information.

Our company is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.