Library Catalog Specialist

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UCCA Smart Start ECE Resource Center

Part-Time, Hourly

SUMMARY
Responsible for cataloging, organizing, and maintaining the inventory of the UCCA Smart Start Early Childhood Resource Center and supporting daily circulation and delivery operations. Ensures that materials are accurately described, easy to find and use, clean, and complete so that early childhood providers and families can access high‑quality resources that support children birth to age five.

Primary

• Utilize Surpass (or successor) library management software to catalog and organize inventory; create and update item records; upload photos; and maintain accurate location, status, and descriptive information for all materials.
• Prepare new materials for circulation, including barcoding, labeling, organizing components, creating instruction sheets, and packaging items so they are ready for classroom or home use.
• Select resources for delivery to participating child care centers, Head Start and NC Pre‑K classrooms, family child care homes, and other member programs based on requests, holds, themes, and curriculum needs.
• Receive, count, and verify returned resources; ensure all parts and pieces are accounted for; perform minor repairs; and document items needing replacement or more extensive repair.
• Clean and sanitize toys, manipulatives, and other materials upon return using approved procedures and products to ensure items are safe and ready for the next patron.
• Maintain accurate patron records in Surpass, including membership information, checkouts, renewals, holds, due dates, fines, and fees, in coordination with the Operations & Events Coordinator.
• Assist patrons in person, by phone, and via email with locating and selecting appropriate materials aligned with children’s ages, developmental levels, and program standards.
• Help prepare, pack, and unpack tubs and bins for the Resource Center delivery and pick‑up schedule; ensure that all items leaving and returning to the center are properly tracked.
• Maintain an orderly, attractive shelving and display system so that materials are easy for patrons to browse and staff to manage.

Secondary

• Monitor resource usage patterns and identify underutilized, missing, or outdated materials; recommend withdrawals, replacements, or new resource purchases to the Operations & Events Coordinator.
• Assist with basic inventory activities such as annual counts, spot checks, and weeding of damaged or obsolete items.
• Support outreach and promotional efforts by highlighting new materials, preparing simple displays, and providing information for newsletters, social media, or other communications as requested.
• Provide input on Resource Center policies and procedures and communicate patron feedback to the Operations & Events Coordinator.
• Perform general housekeeping tasks within the Resource Center (straightening shelves, tidying work areas, wiping shared surfaces) to maintain a clean, safe, and welcoming environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum:
  Associate’s degree in Early Childhood Education, Child Development, Library/Information Technology, Education, Human Services, or a closely related field; and at least 1–2 years of experience working in an early childhood program, school, library, or similar setting.
• OR High school diploma/GED plus a CDA or equivalent early childhood credential and at least 3 years of relevant experience (e.g., early childhood classroom, child care program, library, or resource center).
• Experience with library or resource management software preferred but not required.

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present…