Regional OFFICE Assistant; HR & Onboarding)—Western Lakes Region

Position: REGIONAL OFFICE ASSISTANT (HR & Onboarding)—Western Great Lakes Region
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** Job Specific

Working Conditions:

** The Regional Office Assistant, working closely with the Regional Director and Regional Administrator, will provide support to the regional office in the following areas—
* Communicate our hiring process to the region
* Manage the “pool” of regional staff candidates
* Facilitate the regional interview processes
* Prepare areas for new hires (on-boarding)
* Prepare new staff (on-boarding)
* Facilitate individual on-boarding review
* Manage regional evaluation timeline for full-time staff
* Conduct exit interviews for departing staff
** Additional Information
*** Part-time position at 5 scheduled hours per week
* Personal fundraising expected for this position;
Personal Donor Development Training provided
* Bi-weekly check-ins with Regional Director for task prioritization and needs assessments
* Option to attend quarterly regional staff meetings (various locations)## Regional Office Assistant
*
* Summary:

** This position assists the regional administrator position and provides regional administrative support.

** Essential Duties:*
* ** Written and Verbal Communication**  - Provide general office support, including correspondence, filing and mailing.  - Answer phones.  - Respond to voicemail, e-mail and phone calls in a timely and professional manner.  - Send thank-you letters to donors.  - Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.

** Assist in Administration**  - Process and track donations.  - Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.  - Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.  - Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).  - Coordinate regional fundraising events and other regional events.  

- Assist with annual camping administration.  - Assist regional administrator and regional director with workload.  - Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.  - Provide staff care, including birthdays, monthly reports and assignment care packages.  - Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.  - Facilitate paperwork to open and close area ministries across the region.  

- Manage and execute area transfers.  - Manage Mission Security application for staff within region.  - Update the MSite.  - Provide administrative support for volunteer-led areas and areas in a staffing transition.  - Assist with additional work from regional staff.

** Assist in Event Planning**   - Plan, coordinate and facilitate regional events including:  - Regional staff training days  - Committee chair days  - Regional meetings  - Regional camps  - Leadership weekends        
*
* Education:

**  - High school education or equivalent.  - Associate’s degree preferred.  - On-going education encouraged.

** Qualifications Required For the Job:**  - Previous administrative assistant experience preferred.  - Must be able to type 55 to 60 words per minute with few errors.  - Proven data entry skill, which must be accurate and rapid.  

- Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)  - Strong organizational skills with attention to detail.  - Must have good grammar, with strong written and verbal communication skills.  - Ability to maintain confidentiality.  - Basic accounting skills.  - Must be detail-oriented while successfully accomplishing multi-tasks.  - Proven relational skills with both kids and adults.
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