Bilingual Administrative Assistant

2 days ago Be among the first 25 applicants

We are seeking a proactive and highly organized Administrative Assistant to provide direct support to the Head of Operations at Pro-Tops Inc. This role requires a detail-oriented professional who can manage administrative tasks, coordinate schedules, and assist with day-to-day operational needs in a fast-paced environment. The ideal candidate will be proficient in Microsoft Office Suite, Gmail, and Google Docs, while bringing strong organizational skills and adaptability to ensure smooth operations.

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Vision insurance

Pro-Tops is a fast-growing national wholesale distributor of kitchen & bath renovation products and materials. PRO-TOPS is the foremost kitchen countertops fabricator in the Charlotte, NC, region.

We create extraordinary living spaces through high-quality products and services for every customer we encounter.

We S.T.R.I.D.E - with our core values:
Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

• Provide daily administrative support to the Head of Operations, including scheduling, correspondence, and file management.
• Prepare, edit, and format documents, spreadsheets, and presentations.
• Maintain organized digital and physical filing systems.
• Assist with travel arrangements, meeting coordination, and expense tracking.
• Manage and prioritize incoming emails, calls, and communications in English and Spanish or Portuguese.
• Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items.
• Serve as a liaison between the Head of Operations, internal teams, and external stakeholders.
• Support day-to-day operational projects and ensure deadlines are met.
• Assist in tracking KPIs, compiling reports, and monitoring ongoing initiatives.
• Collaborate with other departments to ensure alignment with operational goals.

• Strong organizational and time management skills.
• Excellent written and verbal communication skills (English + Spanish or Portuguese).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with Gmail, Google Docs, and Google Drive tools.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.

• Minimum of 1 year of experience as an Administrative Assistant or in a similar role.
• Associate Degree.
• Experience supporting managers or department leaders preferred.
• Bilingual proficiency (Spanish or Portuguese) required.

• Office-based position with occasional visits to production or warehouse areas.
• Must be able to sit, stand, and move for extended periods and lift up to 20 lbs if necessary.

Entry level

Full-time

Administrative

Construction