Accounting Office Manager

Location: Choteau, MT | Great Falls, MT flexibility

Compensation: $90,000–$105,000 + Annual Bonus

We are partnering with an established land surveying and civil engineering firm to hire an Accounting & Office Manager to join its close-knit, seven-person team. This is a newly created position and an important hire for the organization. The Accounting & Office Manager will work directly with the owner and take ownership of the company's day-to-day accounting, financial administration, and office operations.

Because this is a small business, this position offers considerably more variety and visibility than a traditional accounting role. The successful candidate will have the opportunity to understand the entire operation, build and improve processes, and become a trusted resource to the owner and broader team.

This opportunity is best suited for someone who enjoys autonomy, takes initiative, and is comfortable wearing multiple hats within a small-company environment.

The company's primary office is located in Choteau, Montana
, with additional office flexibility available in Great Falls
. The individual will spend meaningful time in the Choteau office, particularly while learning the business and integrating with the team. As the role develops, there is flexibility to work approximately two days per week from the Great Falls office
, creating an attractive option for candidates who live in or around Great Falls.

• Manage day-to-day accounting activities, including accounts payable and accounts receivable
• Oversee customer billing and invoicing
• Manage payroll processes
• Lead monthly financial close activities
• Perform project accounting and job-cost analysis
• Track project budgets and costs against established parameters
• Manage collections and improve outstanding accounts receivable
• Address and reduce unbilled work while establishing consistent billing procedures
• Develop cash-flow forecasting and budgeting processes
• Prepare and organize financial reporting for ownership
• Evaluate company expenses, vendor relationships, and operational costs
• Identify opportunities to improve financial and administrative processes
• Assist with the company's future transition from Quick Books Desktop to a more modern accounting/ERP platform
• Support general office-management and administrative needs as required
• Partner directly with the owner on financial and operational initiatives

• 5+ years of accounting, bookkeeping, office-management, or related experience preferred
• Hands-on experience with accounts payable, accounts receivable, billing, payroll, and monthly close
• Experience with project accounting, job costing, or cost tracking strongly preferred
• Experience with Quick Books or a comparable accounting platform
• Ability to independently manage priorities and deadlines
• Strong organizational skills and attention to detail
• Comfortable creating processes and structure where formal procedures may not currently exist
• Practical, hands‑on approach to problem solving
• Strong communication skills and the ability to work directly with ownership
• Bachelor's degree in Accounting preferred; equivalent professional experience will also be considered

Experience with in engineering, construction, manufacturing, automotive/mechanical, real estate, professional services, or another project-based business may translate particularly well to this position.

This is a seven-person organization
, and candidates should understand what comes with working for an company of this size. There are no layers of departments or narrowly defined responsibilities. Team members know one another, work closely together, and step outside of their traditional responsibilities when the business…