Administrative Assistant

Job Description - Administrative Assistant )

Position Title:

ADMINISTRATIVE ASSISTANT-HEALTH SERVICES

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation, and Empowerment. If you’re looking for meaningful work that strengthens your community, the Montana Department of Corrections is the place for you.

The Rehabilitation and Enterprises Division plays a vital role in Montana’s correctional system—supporting the physical and mental well‑being of inmates, delivering education and job‑readiness programs, guiding successful community reentry, and providing trauma‑informed services to victims. This is work with purpose, and we’re seeking individuals ready to make an impact.

As an Administrative Assistant, you will support the heart of clinical operations inside a secure operations inside a secure facility. Your work will ensure that healthcare providers have accurate, timely, and complete medical information to deliver safe and effective patient care. This is a detail driven purpose centered role that impacts every area of the facility's health care delivery.

Compile, process, and maintain medical records for Infirmary and clinic patients in accordance with administrative, ethical, legal, and regulatory standards of correctional health care and national accreditation requirements.

Serve as an integral member of the unit that manages patient medical files, completes all scheduling for a busy 13 bed infirmary, coordinates six full‑time medical providers, and organizes off‑site medical appointments.

Support the Continuous Quality Improvement process by ensuring accurate data collection and documentation, contributing to tracking of cost, disease history and extent, diagnostic encounters, and treatment outcomes.

Report directly to the Medical Records Supervisor, while also providing critical administrative support to the Director of Nursing and the MSP Health Services Bureau Chief.

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

High School Diploma

One year of Office or Clerical work experience

Alternative combinations of education and experience will be considered on a case‑by‑case basis .

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

Prison Rape Elimination Act (PREA) - Any person who has
1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free -The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement :
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment :
This agency may use a training assignment.…