Assistant Director, Finance

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure.

This is not simply our job, it’s our passion.

Job Summary

Responsible for the day to day administrative function of the Finance department, overseeing the accounting procedures, internal controls (implementing, monitoring, enhancing) , month end closing activities , balance sheet reconciliation , and generation of accurate and timely financial reports.

Key Duties and Responsibilities

Supervises directly or indirectly the Finance department staff and manages the overall Finance operation

Reviews and approves payment documents, checks, telegraphic transfers, online payments and petty cash vouchers

Reviews and approves purchase requests, purchase orders and contracts in the absence of the Director, Finance

Reviews the daily General Cashier’s Report and approves the same in the General Cahier’s program

Monitors the day-to-day operations of Payroll, enforces timely and accurate daily, bi- weekly and monthly payroll processing to ensure correct salary is received by all colleagues i n a timely manner

Manage weekly labor management meetings with the Director , Finance

Approves payroll transactions in payroll program such as ticket requests, salary advances and family & friends visit authorizations

Reviews the monthly payroll accrual requirements for annual vacation leave, vacation ticket, long service leave, incentive pay and pension fund contribution

Reviews the service charge distribution schedule to be included in the monthly payroll

Assures that all accounting transactions are appropriately authorized and charged to the correct accounts/departments

Reviews the weekly cash balance for submission to Corporate Support and ensures sufficient cash balance at all times

Supervises the monthly closing processes to ensure timely completion of closing activities in accordance with the monthly closing calendar and timely submission of reports to Corporate Support

Reviews and approves monthly journal entries

Reviews trial balance and approves reconciliation of b alance sheet accounts monthly

Reviews the monthly bank reconciliation statements and investigates errors and anomalies

Responsible for the production of monthly Management Accounts, Executive Summary report and other reporting requirements

Reviews all departmental P&L ’s and attends the monthly financial review with department heads

Participates in the monthly conference call with Corporate Support to review the results for the month

Liaises with all department heads and outside parties such as vendors, banks etc. to resolve issues timely and effectively

Liaises with Corporate Support on monthly financial reporting package, budget, forecast and other matters

Coaches staff on internal control and accounting procedures and ensures compliance on established policies and procedures

Assists in budgeting and forecasting exercise

Assures internal control…