Events Manager

The purpose of the YCCF Events Manager is to lead the planning and execution of Yellowstone Club Community Foundation events and experiences that advance the Foundation's mission, strengthen donor and member relationships, and deepen connections between the Yellowstone Club community and the greater Big Sky community.

YCCF events range from intimate donor stewardship gatherings and educational experiences to fundraising events and large-scale signature programs. The Events Manager is responsible for ensuring each event is thoughtfully planned, exceptionally executed, and aligned with the Foundation's goals around philanthropy, fundraising, stewardship, education, engagement, and community impact.

This position serves as the Foundation's primary liaison with the Yellowstone Club Events team and works closely with departments across the Club to deliver seamless, high-touch experiences reflective of both YCCF's mission and Yellowstone Club's standards of service and hospitality.

• Lead the planning, coordination, execution, and evaluation of YCCF's year-round portfolio of donor stewardship, fundraising, educational, member engagement, nonprofit partner, and signature events.
• Ensure each event has a clear purpose and supports the Foundation's broader goals related to philanthropy, donor stewardship, fundraising, education, member engagement, and community impact.
• Provide an exceptional, high-touch experience for Yellowstone Club members, donors, nonprofit partners, and guests, maintaining outstanding standards of hospitality and professionalism at all times.
• Serve as YCCF's primary liaison with the Yellowstone Club Events team, coordinating calendars, venues, resources, staffing, and event logistics.
• Build and maintain strong working relationships with Yellowstone Club departments, Foundation staff, vendors, nonprofit partners, and other stakeholders involved in Foundation events.
• Manage event budgets, vendor relationships, timelines, logistics, and event-specific communications from concept through completion.
• Maintain the highest level of discretion and confidentiality when working with Yellowstone Club members, donors, guest information, and philanthropic relationships.
• Develop a strong understanding of YCCF's mission, programs, nonprofit partners, impact areas, fundraising priorities, and donor programs in order to authentically represent the Foundation and understand the purpose behind each event.
• Anticipate needs, identify potential challenges, and proactively develop solutions to ensure Foundation events are seamless, thoughtful, and professionally executed.

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Manage Foundation events from initial concept through post-event wrap-up, ensuring a seamless and polished experience for members, donors, nonprofit partners, and guests.
• Partner with the Associate Director of Donor Relations and Foundation leadership to establish event goals, audiences, budgets, and desired outcomes.
• Develop and maintain comprehensive event plans, timelines, run-of-show documents, production schedules, staffing plans, and event checklists.
• Coordinate all event logistics, including venues, food and beverage, entertainment, transportation, rentals, décor, audiovisual needs, signage, registration, and other event-specific details.
• Source, negotiate with, and manage outside vendors and partners, including caterers, rental companies, entertainment, audiovisual providers, transportation providers, and other event vendors.
• Communicate event plans, responsibilities, expectations, deadlines, and changes clearly and proactively to all involved parties.
• Lead on-site event execution, including setup, vendor coordination, staff assignments, guest experience, troubleshooting, and breakdown.
• Anticipate potential challenges and develop contingency plans to ensure events remain seamless when circumstances change.
• Conduct post-event debriefs and evaluate attendance, guest experience, budget performance, and opportunities for improvement.

• Manage individual event budgets in partnership with the Associate Director of Donor Relations and Foundation leadership.
• Track…