Real Estate Administrative Assistant

This position supports a growing Commercial Real Estate Private Equity firm’s Regional Property Management Team, overseeing a portfolio of 20–30 commercial buildings totaling over 4 million square feet. This role is ideal for someone with 5+ years of relevant experience.

$55,000.00/yr - $65,000.00/yr

• Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio.
• Coordinate vendor work, preventative maintenance scheduling, and service contracts.
• Track and manage purchase orders, work orders, and invoices.
• Maintain property data, lease documentation, insurance certificates, and compliance records.
• Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up.
• Support budgeting, reporting, and property inspections.
• Help coordinate insurance renewals, claims, and certificates of insurance.
• Provide administrative support on ad hoc projects as needed.

5+ years of relevant experience in real estate, property management, or commercial office support preferred.

• Strong organizational and communication skills.
• Ability to prioritize and manage multiple tasks efficiently.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook);
  Yardi or other PM software a plus.
• Self-starter with a proactive, team-oriented attitude.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and General Business