Administrative Assistant

Description

We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.

Responsibilities:

- Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.

- Welcome visitors and provide reception support while maintaining an orderly office environment.

- Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.

- Enter, update, and maintain information in office records and databases with a high level of accuracy.

- Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.

- Assist with document management tasks to ensure files are complete, accessible, and properly organized.

- Support staff with day-to-day office coordination and other clerical needs as priorities shift.

Requirements - Prior experience in an administrative, office support, or receptionist role.

- Ability to handle inbound calls effectively and communicate clearly with staff and visitors.

- Strong data entry skills with close attention to detail and accuracy.

- Comfortable managing multiple tasks and staying organized in a fast-paced setting.

- Proficiency with general administrative duties, including document preparation, filing, and recordkeeping.

- Experience in financial services, education, or healthcare environments is a plus.

- Reliable interpersonal skills and a detail-oriented approach to customer and team interactions. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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