Business Operations Manager; NJ PBS

Reporting to the General Manager, the Business Operations Manager provides operational and financial support to NJ PBS station leadership and departments. This position serves as the central resource for office operations, people processes, vendor management, and operational functions across the station. The Business Administrator ensures station operations run efficiently and supports the General Manager in managing day-to-day operations of the NJ PBS office.

• Manage and monitor cost center budgets, grant accounts, and earned revenue accounts.
• Prepare and submit financial reports to the NJ PBS and other funders as needed.
• Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.
• Process purchase orders, invoices, and expense reports in coordination with university financial systems.
• Collaborate with Human Resources, Procurement, Facilities, and other University offices to manage comprehensive employee onboarding and cross-departmental operations, ensuring timely payroll, benefits enrollment, workspace allocation, and regulatory compliance.
• Manage vendor contracts and relationships ( including office supplies, equipment, and maintenance).).
• Serve as the point of contact for external vendors and service providers to monitor performance, resolve issues, and ensure compliance.
• Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment.
• Support grant compliance documentation and record-keeping.
• Oversee the station master calendar, event scheduling, and internal communications.
• Manage and oversee all station travel operations and reimbursement workflows, enforcing compliance with University and grant travel policies, budgetary constraints, and documentation requirements.
• Perform other duties as assigned. Management retains the right to add or change job duties at any time.

• Bachelor’s degree from an accredited college or university in a related field.
• Minimum of two years of professional experience in an administrative role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent interpersonal, written, and oral communication skills.
• Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.
• Proven experience in project coordination and process improvement.
• Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.

• Master’s degree from accredited college or university.
• Experience in a university, public media, or nonprofit administrative environment.
• Familiarity with Workday.
• Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes
• Familiarity with project management tools and document management systems.
• Familiarity with state and federal procurement laws.
• Bilingual proficiency in English and Spanish.

$66,067.40-$85,903.70 Annually The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://(Use the "Apply for this Job" box below). Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work…