School + Career Development Associate

IN-SCHOOL + CAREER DEVELOPMENT ASSOCIATE Details at a glance

• On-Site Location
• Full-Time Schedule (40 hours)
• 4-Year Degree Required
• Master’s Degree Preferred

JAZZ HOUSE KiDS stands at a pivotal moment, marked by substantial growth, expanding impact,
and exciting developments across our organization. From the launch of our arts education program
in Lower Manhattan in collaboration with Trinity Church NYC, to record-breaking growth in our arts
education programming, to producing the largest outdoor jazz festival in the region, and to
advancing student success through our JAZZ HOUSE Music Scholars in-school program, we are
fulfilling our mission to build young community leaders and global citizens through jazz.

The In-School + Career Development Associate plays a critical role in advancing student
success and supporting the administration of JAZZ HOUSE KiDS
‘ dynamic music education
programs across our school partnerships in Newark, Elizabeth, Jersey City, Montclair, Brooklyn,
New York City, and beyond.

This position supports the Music Scholars In-School Residency Program, JAZZ HOUSE NYC
Fellows Program, and the GiANT Steps Career Development Initiative, including JAZZ HOUSE
Goes to College and the CHiCA Power Leadership Summit, as well as curriculum development
initiatives such as the Max Roach Music Project and Jazz:
The Sound of Freedom at 250.

The successful candidate will provide day-to-day administrative and program support across our
four mission pillars of access, learning, career development, and community building. The position
requires exceptional organizational, communication, and time management skills to coordinate
school partnerships, faculty, program logistics, and multiple concurrent initiatives while ensuring a
high level of service and attention to detail.

The In-School + Career Development Associate will manage program calendars and project
timelines, track priorities and deadlines, maintain communications calendars, support grant and
funder deliverables, and ensure accurate program data, records, and documentation. The
successful candidate is a proactive self-starter who thrives in a collaborative, fast-paced
environment and enjoys balancing multiple priorities while helping move complex projects from
planning to execution.

• Program Coordination:
  Assist in planning, coordinating, and implementing in‑school music education programs, workshops, residencies, performances, and special initiatives across New Jersey and New York City partner schools.
• Logistics:
  Coordinate faculty schedules, program calendars, room assignments, teaching materials, and school logistics to ensure seamless program delivery.
• Project Management:
  Manage project timelines, meeting agendas, action items, and departmental workflows while proactively identifying scheduling conflicts, upcoming deadlines, and priority items.
• Data Management:
  Maintain Asana projects, student and faculty records, enrollment data, participation metrics, program timelines, and other tracking systems to support program administration and reporting.
• Documentation:
  Prepare complex scheduling documents, run‑of‑show materials, reports, spreadsheets, and other operational resources to support program delivery.
• Assessment & Evaluation:
  Administer pre‑ and post‑program surveys, reconcile data, and support program evaluation and outcome reporting.
• Communications:
  Coordinate communications with school administrators, teaching artists, and partner organizations regarding scheduling, participation, logistics, and program updates.

Program Coordination:
Support the GiANT Steps Career Development Initiative by
coordinating workshops, internships, mentorship opportunities, guest artist engagements,
networ…