Adult School Programming Associate

The Adult School Programming Associate is at the center of one of Montclair Public Library’s most active and community-loved programs. This role combines programming expertise, event logistics, instructor relations, and direct public service in a position that is never the same day twice.

You will manage the full lifecycle of Adult School programming: recruiting and supporting instructors, handling student registrations, setting up classrooms, planning trips, and delivering standout learning experiences for adult community members.

• You are creative and easily generate ideas for a wide range of programs, including lectures, crafts, fitness, culinary arts and day trips.
• You have a strong desire to understand the many communities that make up Montclair and how to serve them through programming.
• You enjoy working directly with adults and feel energized by a busy, people-centered environment
• You are a strong organizer and multi-tasker who can manage many moving parts across programs, schedules, and logistics without losing track of details
• You communicate professionally and warmly with students, instructors, authors, community partners, and colleagues
• You are comfortable with technology and willing to learn new systems quickly, from registration platforms to A/V equipment
• You take initiative, anticipate needs, and solve problems before they escalation
• You are a collaborative team member who understands the library as one interconnected system
• You follow through on commitments and take ownership of your work from start to finish

• Contact and recruit prospective instructors, and maintain ongoing relationships with existing instructors, to build a rich seasonal calendar of classes and events for adults
• Schedule classes across seasonal calendars, ensuring strong coverage across subject areas including lectures, history, personal growth, fitness, health and wellness, technology and hands-on learning
• Identify and recommend materials and supplies to support class offerings
• Enter class information into the registration system and proofread listings across all calendars, systems, and marketing materials for accuracy
• Proofread seasonal brochure drafts and assist with photo selection
• Contribute to the library blog, newsletter, and other communications to promote Adult School programs and initiatives

• Respond to student inquiries and manage registration requests of all kinds, including refunds and scheduling changes
• Troubleshoot issues involving students and instructors, including registration problems, complaints, accessibility needs, and any situation where a patron has been inconvenienced
• Maintain accurate student profiles in the registration system
• Support instructors with instructional technology, A/V setup, and classroom accommodations for students
• Help instructors navigate library computers, display monitors, presentation systems, and their own equipment as needed

• Set up classrooms and event spaces for each session, including tables, chairs, display monitors, and program materials
• Ensure spaces are welcoming and fully prepared before every class or event

• Plan and coordinate Adult School bus trips, including reserving transportation and scheduling tours at museums, cultural institutions, theaters, and restaurants
• Build itineraries and manage all student meeting logistics and communications for each trip
• Chaperone students on bus tours to various locations throughout the region
• Purchase and manage snacks and supplies for trips

• Work occasional shifts on library service desks as needed, including Reference, Borrower Services, Youth Services and/or the Bellevue Avenue Branch
• Supp…