Accounts Receivable Specialist

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a printing and publishing organization in Montebello, California on a contract-to-permanent basis. This position supports day-to-day receivables activity while also assisting with select payroll-related tasks for a workforce of approximately 150 employees. The ideal candidate is comfortable managing invoicing, maintaining accurate records, following up on outstanding balances, and working across customer-facing portals and accounting platforms in a fast-paced environment.

Responsibilities:

• Process customer invoices accurately in the company's accounting system and verify that transaction details are recorded correctly.
• Apply incoming payments, reconcile cash activity, and maintain current accounts receivable balances for a portfolio of customer accounts.
• Monitor aging reports and conduct commercial collections outreach to secure timely payment on overdue invoices.
• Manage account activity through customer portals, ensuring billing information and payment statuses remain up to date.
• Provide backup support for billing operations, including preparing credit memos and addressing chargebacks when needed.
• Assist with payroll administration for approximately 150 employees using Paycom, helping ensure timely and accurate processing.
• Maintain organized financial records across systems used for accounting and operational tracking, including Sage 100 and Epicor.
• Communicate with internal teams and customers to resolve billing discrepancies, payment issues, and account questions efficiently.