Accounting Technician Job Montebello area,California USA,Accounting

POSITION INFORMATION

This is an Open Competitive recruitment to create an eligibility list for current and future openings. Successful candidates are expected to work eight (8) hours a day, five (5) days a week, and twelve (12) months a year. Candidates must submit proof of all supporting documents to be considered for the recruitment process. Failure to attach any one of the required documents will result in disqualification from the recruitment.

Duration

of eligibility list

Successful candidates will be placed on the eligibility list that will remain valid for six months from the date of approval by the Personnel Commission.

GENERAL PURPOSE

Under general supervision, performs a variety of related advanced technical support functions involved in the processing of accounting activities involving budgetary control, accounts payable and receivable, general ledger, payroll, cost, and program accounting operations and processes; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Accounting Technician 2 is distinguished from Accounting Technician 1 in that employees in the former class perform various complex clerical accounting processes and operations involved in accounts payable and receivable, general ledger, program budget, classified and certified payroll, revolving cash fund, fixed asset, inventory, attendance accounting, fiscal control, and reporting functions. Duties require a broader understanding of the operations of the District's financial accounting systems and experience in classifying and preparing accounting transactions based on a basic understanding of accepted accounting practices.

Accounting Technician 2 is distinguished from Accounting Technician 1 in that employees in the former class perform duties requiring an understanding of the operations of the District's budgeting and financial accounting system as they apply to maintaining records and preparing accounting transactions for complicated construction, special assessment district and state-funded projects, in addition to having lead worker responsibilities in an assigned work group.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Verifies payroll data, employee status, deductions, retirement contributions, budget, and position control information, time sheets or cards, posting data to employee payroll records for payment; receives time sheets and cards from departments and school sites and ensures documents are received for all employees; accounts for all employee absences; monitors sick leave, vacation and workers' compensation time and notifies personnel if accruals become negative;

posts information to employee payroll cards; analyze time cards for valid permit numbers and possible duplicate payments; receives requests for additional payments and makes payroll adjustments, including late EIR's, time-sheets and cards, changes in salary and one-time deductions; recalculates and verifies submitted totals per time card; verifies workshops, stipends and project sheets in board minutes; enters payroll information into time file and HRS system for issuance of paychecks;

balances entry totals; reviews and audits each check prior to release; cancels payroll checks as required.

Reviews EIR's for completeness and accuracy and returns to personnel if incomplete or if there are discrepancies; determines and inputs account numbers to be charged; separates specially funded EIR's and sends to proper departments for accounting and signatures; inputs verified EIR information into HRS system; copies and files EIR's.

Balances payroll, fringe benefits and Medicare by fund; inputs payroll error lists into SCI to correct charges to wrong accounts or programs; prepares contra worksheets to correct charges to fringe benefits and inputs into SCI for finalization of payroll; runs appropriate general ledger reports and corrects errors to balance payroll; notifies employees when they become eligible for fringe benefits.

Conducts periodic audits of payroll accounting transactions in order to identify discrepancies and initiate appropriate corrective action.

Receives revised salary schedules annually and posts new salaries to payroll cards; determines difference of rate increase and calculates retroactive…