Document Specialist; Evening​/Weekends; Mercier

Position: Document Specialist (Evening/Weekends) (Mercier)
Role Overview  We are seeking a Document Specialist to join our Document Production Department in an afternoon/evening remote role based in Toronto, Calgary, or Vancouver. The position requires the ability to travel to one of our offices as needed.
Responsibilities   Correcting/Formatting corrupted documents.
Troubleshooting technical issues with documents.
Revising documents as per professionals' mark‑ups.
Black lining using Litera and/or Word Compare.
Converting documents from various versions to Word using styles and cross‑references.
Converting PDFs to Word with proper formatting (if requested) and converting Word/Excel to PDF.
Manipulation of PDF documents (redacting, reducing size, adding text, etc.).
Knowledge of mail merge.
Working within Excel/PowerPoint documents.
Creating org charts (using Jigsaw, Visio or PowerPoint).
Document assembly (Motion Records, BOAs, Factums, etc.).
Compiling closing books using Closing Folders.
Transcribing documents including letters, memos, and correspondence or copy‑typing handwritten notes.
Coding documents in iPro Eclipse.
Providing support to lawyers, articling students, law clerks and staff as required and requested.
Qualifications   Minimum of 5 years as a document specialist in a similar environment.
Advanced computer skills in Microsoft Word, Excel, PowerPoint, Visio, Kofax, Adobe Pro, iPro Eclipse, Litera, DocXTools, Internet applications and digital dictation software.
Knowledge of Jigsaw (an asset).
Strong administrative and organizational skills with above‑average attention to detail.
Ability to work under pressure, be flexible, and adapt to changing situations.
Ability to work well with all types of personalities and levels of responsibility.
Ability to manage multiple priorities, meet deadlines and exhibit sound judgment.
Exceptional communication skills.
Excellent interpersonal skills and a strong customer‑service orientation.
Ability to take initiative, work with minimal supervision and work as part of a team.
Employment Details

Employment Type:

Permanent, Full‑Time
Salary: $70,000 - $80,000 annually (commensurate with experience)
Hours   Thursday: 3:00PM–9:30PM
Friday: 3:00PM–9:30PM
Saturday: 8:30AM–7:00PM
Sunday: 8:00AM–4:00PM
Monday: 3:00PM–10:00PM
Benefits   Competitive compensation + extended health & dental care.
RRSP Matching Program.
Education/tuition allowance.
Fitness Reimbursement Program.
Diversity and inclusion centric culture.
Culture of wellness: comprehensive program supporting mental and physical well‑being.
A fully stocked kitchen with healthy snacks, coffee, tea, and drinks throughout the year.
Business casual dress code (client/day specific).
Employee referral bonus.
Equal Opportunity Employer  Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2

SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

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