Executive Assistant; Brossard

Position: Executive Assistant (Brossard)
Location: Brossard

Responsibilities   Manage and maintain a complex executive calendar, including scheduling and prioritizing meetings, appointments, and engagements across multiple time zones
Coordinate and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries, with meticulous attention to detail
Process and reconcile travel and expense reports using Concur
Coordinate investor meetings and communications on behalf of the SVP, liaising with internal and external stakeholders in a professional and timely manner
Attend select meetings alongside the SVP, capturing key takeaways, action items, and follow-ups as needed
Act as a gatekeeper and trusted point of contact, managing communications and correspondence with a high degree of confidentiality
Support document management and administrative workflows using SAP
Anticipate the needs of the SVP and proactively manage priorities to ensure seamless day-to-day operations
Adapt fluidly to shifting priorities and time-sensitive demands, operating well beyond a traditional 9-to-5 schedule
Qualifications   Proven experience as an Executive Assistant supporting C‑suite or senior leadership, ideally within a publicly traded, corporate, or capital markets environment
Bilingual proficiency in French and English (written and verbal) is mandatory
Hands‑on experience with Concur (travel & expense) and SAP
Exceptional organizational and time‑management skills with a strong ability to multitask under pressure
High emotional intelligence, professional maturity, and the ability to exercise discretion with sensitive information
A proactive, solutions‑oriented mindset with a sense of urgency and strong attention to detail
Comfortable with occasional travel and flexibility outside of standard business hours
Open to candidates from any industry background, provided they bring the right level of professionalism and executive support experience
Pay Range: $100,000 - $120,000 per year
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

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