Administrative Assistant Parts Department - Vaudreuil

Location: Vaudreuil-Dorion

Are you a dynamic, detail-oriented, bilingual administrative assistant to the parts department looking to work in the West Island? Our client, a market leader and manufacturer in Vaudreuil is looking to join their team.

We are looking for a detail-oriented meticulous individual with strong organizational skills to join a full-time, permanent basis.

Advantages

Monday-Friday 8:00AM-4:30PM

Full Benefits Medical, Dental, paid 100% by employer

Location - Vaudreuil

Free Parking on site

Salary 50,000$-55,000$ (Based on experience)

If experience in Forklift industry willing to pay higher

RRSP

Room for growth

New building as of 2024

Responsibilities
The responsibilities include, but are not limited to:

Prepare and forward orders for parts department to suppliers (China and Taiwan) – entering the orders in the accounting system, forwarding them, following up with suppliers for the proforma invoice to verify quantities and prices and expected receipt date; shipments are coordinated with the imports department for the different suppliers.

Receiving of the PO’s in the system and following up any discrepancies with suppliers.

Verification of various error reports.

Inventory count/adjustments as required.

Replace other staff in department as needed.

Analysis of reports as required.

Administrating online Parts store and following up with e‑commerce departments.

Return Goods Authorization and Machine Repair Tracking.

Coordinate with the purchasing department, transportation, warehouse, orders.

Invoicing, quotes, inventory, creating contracts.

Prepare documents for shipping (label, pallet label, etc.).

You may be required to carry out other duties within your capabilities and level of responsibility to meet the needs of the business.

Qualifications

Bilingual English / French (spoken and written).

English-speaking internal and external clients/partners/employees located outside Quebec on a daily/regular basis.

Able to work in a fast‑paced environment.

Good communication skills.

Attention to detail.

Comfortable with computers.

Data entry experience.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non‑conforming;
Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to  to ensure their ability to fully participate in the interview process.

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