Accounting Assistant I​/II

FLSA:
Non-Exempt

Monterey One Water is looking for a professional and knowledgeable individual to join the finance department. The ideal candidate will be a team player, proactive, and have strong communication skills.

Under general supervision, performs a wide variety of accounts payable, data entry, and clerical work in support of assigned functions; maintains a variety of accounting records, ledgers, logs, and files in support of the assigned accounting function; and performs other job‑related duties as required, including assisting with administration of purchase orders and payroll as needed.

Accounting Assistant I – This is the entry level class in the Accounting Assistant series, providing general accounting support to the Accounting Department. Positions at this level usually perform most of the duties required of the positions at the Accounting Assistant II level, but are not expected to function with the same amount of program knowledge or skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is usually supervised while in progress and fits an established structure or patterns. Exceptions or changes in procedures are explained in detail as they arise.

Accounting Assistant II – This is the journey level class in the Accounting Assistant series providing the full range of accounting support for the Accounting Department. Positions at this level are distinguished from the Accounting Assistant I level by the performance of the full range of duties as assigned, working independently, applying well developed program knowledge, and exercising judgment and initiative.

Assignments are performed with the expectation that incumbents have the ability to choose among alternatives in solving job problems and work productively in the absence of a supervisor. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Employees at this level typically apply specialized program knowledge to self‑direct the accounting tasks that are essential to the accomplishment of the unit's desired services or products.

Work is normally reviewed only on completion and for overall results.

• Performs and provides clerical and technical support in the preparation, maintenance, and operation of the accounts payable and accounting operational functions.
• Reviews and processes invoices to support request for payments and reconcile discrepancies; batches invoices and performs matching and data entry of invoices, verifies data entry for accuracy and balances to totals; issues checks, remits payments.
• Assist with administration of purchase orders and payroll on an as needed basis.
• Prepares, processes, reviews and verifies documents, records and forms related to assigned area for accuracy, completeness, and conformance to applicable policies, rules, and regulations; maintains attention to detail and accuracy while meeting critical deadlines.
• Maintains records and reports of accounting transactions that are necessary for completing financial statements, annual audit, budgets, and federal and state tax reports. Participates in the year end closing and audit process and provides information requested by the auditors in the required format.
• Interfaces with vendors and employees over the phone.
• Uses the Agency's accounting software to gather information, process transactions, produce needed reports and complete daily tasks.
• Assists departments and employees by providing answers and information regarding specific account information, discrepancies, and/or general accounting procedures; updates related files and departments on action items.
• Processes corrections/adjustments related to invoice numbers, POs, and coding distribution.
• Verifies and compute discounts and credit memos.
• Processes year-end 1099s.
• Prepares spreadsheets or necessary document to support the recording of invoices to proper accounts.
• Assists with administration of Agency's credit card program; maintains list of…