Finance Manager

Under general direction, supervises, assigns, and reviews the work of staff responsible for performing accounting functions, including payroll, cash receipts, accounts payable, business licensing, utility billing, and customer service. Oversees and participates in all work activities, manages the City’s audits and internal controls, participates in budget preparation, performs a variety of technical tasks related to the assigned area of responsibility, and may act as Administrative Services Director in their absence.

Under general direction, supervises, assigns, and reviews the work of staff responsible for performing accounting functions, including payroll, cash receipts, accounts payable, business licensing, utility billing, and customer service. Oversees and participates in all work activities, manages the City’s audits and internal controls, participates in budget preparation, performs a variety of technical tasks related to the assigned area of responsibility, and may act as Administrative Services Director in their absence.

Receives direction from the Director of Administrative Services.

Exercises direct supervision over clerical accounting staff.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex accounting functions including payroll, cash receipts, accounts payable, business licensing, utility billing and customer service; review and audit claims, computer generated records and other related documentation for accuracy.
• Establish schedules and methods for providing accounting services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and make recommendations to the Director of Administrative Services.
• Participate in the selection of accounting staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Participate in the preparation of the City’s budget; coordinate budget preparation with the Director of Administrative Services.
• Prepare journal entries and reconcile general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepare monthly financial statements, including distribution to departments; prepare numerous monthly, quarterly and annual financial reports.
• Perform internal audits of assigned accounts and balances; reconcile differences.
• Examine, reconcile, balance and adjust accounting records; reconcile and prepare complex bank reconciliations for multiple accounts.
• Serve as back up to balance and receipt assigned department cash transmittals and prepare bank deposits; edit cash receipts and prepare starting cash.
• Oversee utility billing activities; grant extensions for payment as appropriate; assist the general public with utility billing questions and provide appropriate information.
• Respond to and resolve difficult and sensitive inquiries and complaints from inside and outside the organization.
• Prepare a wide variety of financial, analytical and statistical reports, including year-end reporting, budgetary reports, assisting in the preparation of the Annual Comprehensive Financial Report (ACFR), and preparing…