Recruitment Coordinator PartTime

We are seeking a detail-oriented and highly organized Part-Time Recruitment Coordinator to support recruiting operations across multiple client engagements. This in-person role is critical to ensuring a timely, accurate, and professional candidate experience while maintaining internal recruiting workflows, reporting deadlines, and client deliverables.

The ideal candidate has a solid understanding of the recruitment lifecycle, foundational knowledge of HR principles, and thrives in a structured, deadline-driven environment where timeliness, follow-through, and attention to detail are essential.

Key Responsibilities Job Posting Setup & Management

• Set up and post job openings in the ATS (Breezy) and on external job boards (e.g., Indeed, Linked In)
• Ensure postings are accurate, complete, and aligned with approved job descriptions
• Monitor postings for visibility, accuracy, and applicant flow
• Update or adjust postings as directed by the Lead Recruiter

Candidate Intake, Application & Job Board Monitoring

• Monitor applicant activity in the ATS at least twice daily
• Monitor applicant activity on external job boards and ensure timely review of new applications
• Review applications for completeness against posting requirements
• Communicate promptly and professionally with candidates regarding missing documents, questionnaires, or next steps
• Manually add candidates from job boards into the ATS as needed, ensuring accurate source tracking
• Send and track questionnaires (when applicable), requiring completion within established timelines (48 hours)

Candidate Pipeline & Process Management

• Maintain accurate, real-time candidate pipeline stages in the ATS
• Prepare candidate packages for internal review by consolidating materials into a single PDF
• Upload candidate packages to client SharePoint folders following internal processes
• Move candidates through the pipeline only with Lead Recruiter approval
• Document approvals, updates, and candidate communications in the ATS

Candidate Communication & Timeliness

• Serve as a primary point of contact for candidates during early recruitment stages
• Ensure all candidate correspondence is timely, professional, and consistent
• Follow up as needed to meet document, questionnaire, and response deadlines
• Maintain a positive, organized, and responsive candidate experience

Reporting & Internal Coordination

• Prepare and maintain weekly recruiting reports and tracking spreadsheets
• Ensure drafts are ready in advance of deadlines
• Participate in a weekly Thursday coordination meeting with the Lead Recruiter
• Incorporate feedback following the meeting
• Submit finalized recruiting reports to clients by Friday close of business

Qualifications

• 1–3 years of experience in recruiting coordination, talent acquisition, or HR support
• Working knowledge of the recruitment lifecycle
• Foundational understanding of HR principles and concepts
• Experience setting up and managing job postings in an ATS and on job boards
• Experience using an ATS (Breezy preferred)
• Familiarity with job boards such as Indeed and Linked In
• Strong written communication skills and attention to detail
• Proficiency with Microsoft Office, Zoom, and Share Point file management strongly desired.

Required Skills & Competencies

• Strong commitment to timeliness and accountability
• Ability to manage multiple priorities and deadlines
• Comfortable working within established SOPs and approval processes
• Reliable, consistent in-office presence during scheduled hours
• Highly organized with strong follow-through

What Success Looks Like

• Job postings are accurate and generating qualified applicants
• Applications are reviewed promptly and consistently
• Candidate communications are timely and professional
• Recruiting reports are accurate and submitted on schedule
• Candidate pipelines are always up to date and audit-ready
• Lead Recruiter and clients have confidence in reporting and candidate readiness

This is a great opportunity to grow with a leading HR Consulting firm.

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