Administrative Assistant

Talon Hiring Solutions provided pay range

This range is provided by Talon Hiring Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/yr - $25.00/yr

Director of Recruiting, Talon Hiring Solutions | Full lifecycle recruiting, Talent Management, Executive Placement

Talon Hiring Solutions is seeking a detail-oriented full time Administrative Assistant to oversee daily office operations and ensure smooth business functions in the Greater Montgomery, AL area. This role is ideal for someone highly organized, proactive, and able to balance administrative duties with general office responsibilities.

Must have experience and background as an administrative assistant in construction, engineering or architecture setting

What you will do

• Provide administrative support to principals and senior management.
• Manage calendars for senior management, including scheduling internal meetings, client meetings, and interviews.
• Coordinate travel arrangements and prepare itineraries for leadership as needed.
• Prepare agendas, take meeting notes, and track action items as needed.
• Draft, format, and proofread correspondence, internal and external.
• Assist with confidential correspondence, reports, and internal communications.
• Assist with preparation and organization of project-related documents, including proposals, contracts, and amendments.
• Assist with compiling qualification packages, resumes, and project data for RFQs/RFPs.

What you will bring

• Associate’s or Bachelor’s degree, or equivalent administrative experience.
• 5+ years of experience in an administrative or office support role.
• Experience in an architecture, engineering, or construction firm preferred.
• Experience supporting senior leadership or multiple managers simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional organizational and time-management abilities.
• Friendly and professional demeanor.
• High level of discretion and confidentiality.

About Talon Hiring Solutions

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and General Business

Industries

Architecture and Planning, Engineering Services, and Construction

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