Legal Secretary

Legal Secretary

MONTGOMERY, AL

We are seeking a Legal Secretary with 3 - 5 years of experience for a wonderful firm with good starting salary range and benefit program.

• Assists and supports lawyers and paralegals with their work as needed.
• Enhances attorney effectiveness by providing information‑management support and representing the attorney to clients and others.
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
• Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence‑gathering; and anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating on their behalf and obtaining information, following‑up on delegated assignments, and knowing when to act and when to refer matters to attorney.
• Maintains client confidence by keeping client/attorney information confidential.
• Develops and maintains filing and retrieval systems, as well as digital archive systems.
• Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.