Bookkeeping & Administrative Assistant

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Accounting Full Time Monticello, IN, US

3 days ago Requisition

BOOKKEEPING & ADMINISTRATIVE ASSISTANT

Company

Description:

Polymer Science, Inc. is a contract manufacturer specializing in the design and manufacture of coatings for the electronic, medical and pharmaceutical industries. Established in 1998 in Monticello, Indiana, Polymer Science has grown into an international company having facilities in the US and Asia. We strive to partner with our customers to provide innovative ideas, quality products and exceptional service at competitive prices.

Responsibilities:

Front Office & Reception

• Visitor reception
  - Greet and assist customers, vendors, and guests; maintain a clean and organized lobby.
• Call handling
  - Answer, screen, and route incoming calls promptly and professionally.
• Front desk coordination
  - Maintain office supplies, forms, and informational materials; support daily office flow.

Administrative & Clerical Support

• Document preparation
  - Draft letters, memos, reports, and internal communications.
• Recordkeeping
  - Enter and maintain accurate data across office and accounting systems.
• Mail processing
  - Sort, distribute, and prepare incoming and outgoing mail.
• Scheduling support
  - Assist with calendars, appointments, and meeting coordination.
• Transaction posting
  - Record vouchers, cash, checks, and electronic payments.
• Customer payment processing
  - Process payments and prepare daily deposit reports.
• Account reconciliations
  - Verify accuracy of financial entries and resolve discrepancies.
• AP/AR support
  - Assist with invoice entry, vendor communication, and customer billing.
• Financial documentation
  - Maintain organized financial files and support monthly reporting.
• Miscellaneous departmental assistance
  - Provide general support to production, HR, accounting, and leadership teams as needed.
• Event preparation
  - Assist with planning, setup, and administrative tasks for company events, employee functions, and departmental activities.
• Logistics coordination
  - Help prepare materials, signage, forms, schedules, and communication pieces for internal events.
• On-site support
  - Offer day-of assistance such as greeting attendees, distributing materials, and coordinating with internal stakeholders.
• Errand runs
  - Complete occasional local errands such as post office deliveries, bank runs and miscellaneous supply procurement to support operational and event needs.

Accounting & Financial Support

• Transaction posting
  - Record vouchers, cash, checks, and electronic payments.
• Customer payment processing
  - Process payments and prepare daily deposit reports.
• Account reconciliations
  - Verify accuracy of financial entries and resolve discrepancies.
• AP/AR support
  - Assist with invoice entry, vendor communication, and customer billing.
• Financial documentation
  - Maintain organized financial files and support monthly reporting.

Cross-Departmental & Event Support

• Miscellaneous departmental assistance
  - Provide general support to production, HR, accounting, and leadership teams as needed.
• Event preparation
  - Assist with planning, setup, and administrative tasks for company events, employee functions, and departmental activities.
• Logistics coordination
  - Help prepare materials, signage, forms, schedules, and communication pieces for internal events.
• On-site support
  - Offer day-of assistance such as greeting attendees, distributing materials, and coordinating with internal stakeholders.
• Errand runs
  - Complete occasional local errands such as post office deliveries, bank runs and miscellaneous supply procurement to support operational and event needs.

Experience and Skills:

• Office…