Administrative and Training Coordinator

Administrative and Training Coordinator

The Administrative and Training Coordinator plays a key role in strengthening services within Washington County Mental Health Services’ Community Developmental Services division. In this position, you help ensure that staff and Shared Living Providers are well-prepared, supported, and equipped to deliver inclusive, trauma-informed care. By coordinating recruitment, onboarding, training, and essential administrative functions, you directly contribute to program quality, regulatory compliance, and a positive workplace culture.

This role is ideal for someone who enjoys organizing complex processes, supporting people behind the scenes, and using technology to improve how teams work together while making a meaningful impact every day.

• Competitive salary
• Generous medical, dental, vision, life and accident insurance – WCMHS covers 82.5 – 92% of premium costs.
• Matching 403(b) – match begins at 4.25% and increases based on years of service.
• Employee assistance plan.
• Generous sick and vacation accruals. Full- and part-time regular positions receive 12 days’ vacation and 12 days sick time annually - prorated based on standard hours.
• 12.5 paid holidays annually.
• Mileage reimbursement for agency related travel.
• Fun and engaging environment and the ability to give back to the local community

• Coordinate recruitment, onboarding, and training activities for staff and Shared Living Providers, ensuring all documentation and compliance requirements are met.
• Partner with division leadership to support smooth administrative operations in alignment with agency standards.
• Track credentials, trainings, and compliance requirements using Relias and other training platforms.
• Develop, organize, and deliver high-quality training materials that support professional development across CDS programs.
• Serve as the primary (“Super User”) resource for the Electronic Medical Records system (MyAvatar), supporting efficient and accurate system use.
• Manage scheduling, reporting, data tracking, and internal communications across multiple programs.
• Support group home licensing processes and assist with policy development in collaboration with HR and leadership.
• Maintain accurate records, reports, and data to support operational decision‑making and regulatory needs.

• High School Diploma or equivalent required.
• College‑level coursework or formal training in administration, human services, healthcare, or a related field preferred.
• Relevant experience in administrative coordination, training, or HR support may be considered in lieu of formal education.

• Experience coordinating administrative, training, or HR‑related functions, preferably in a human services or healthcare environment.
• Strong working knowledge of EMR systems, HRIS platforms, and training software such as Relias (preferred).
• Demonstrated ability to manage data, schedules, and documentation with accuracy and attention to detail.
• Strong organizational and time‑management skills with the ability to balance multiple priorities.
• Confident, clear communicator who can collaborate effectively with leaders, staff, and external partners.
• Ability to facilitate trainings with professionalism, clarity, and empathy.
• Tech‑savvy, with proficiency in common computer applications, spreadsheets, and databases.
• Commitment to inclusivity, self‑determination, and recovery‑oriented services.
• Valid driver’s license and willingness to travel locally as needed.

This position is primarily office‑based within the Community Developmental Services division and involves frequent collaboration with staff, leadership, and external partners. The role includes extensive computer use for documentation, reporting, scheduling, and training coordination, with periods of sitting or standing at a workstation. Local travel may be required for meetings, trainings, or program‑related activities.

This full‑time position (40 hours/week) offers a non‑exempt hourly wage of $26.70/hr – $27.79/hr and comprehensive benefits, including tuition reimbursement/student loan assistance; generous paid…