Accounts Payable Supervisor

Location: Montreal

Job Summary
The Accounts Payable Supervisor oversees the daily operations of the accounts payable “(AP”) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity.

Key Responsibilities
Supervise end-to-end AP processes
Support, coach and develop the AP team, including training, workload management, and performance feedback
Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments
Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls
Review and approve invoice coding, payment runs, and vendor setups
Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting
Resolve complex vendor issues and discrepancies in a timely and professional manner
Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period)
Act as back-up to all AP functions when necessary to maintain smooth workflow
Prepare and review AP reconciliations, reports, and aging schedules
Support audits by providing documentation and responding to inquiries
Identify opportunities for process improvements and system efficiencies
Develop and maintain standard operating procedures (SOPs) and process documentation
Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes
Qualifications
Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
3–5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment
Strong knowledge of accounts payable processes and accounting principles
Experience in a multiple entity accounting system environment
Solid working knowledge of Canadian indirect taxes
Proficiency in Microsoft Excel and other MS Office applications
Excellent organizational, analytical, and problem-solving skills
Strong communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Experience with high-volume invoice processing and multiple legal entities
Strong attention to detail and follow-through
Proficient in French and English written and oral

Preferred Qualifications
Prior experience with process automation
Prior experience with ERP systems and AP system implementations
Working Conditions
Office work environment
Occasional overtime during month-end or audit periods