Financial Coordinator | Coordonnateur ou coordonnatrice des finances

Job Details

Job Title:

Financial Coordinator

Location:

Ottawa, Ontario (Hybrid Work Arrangement)

Position Type:
Full-Time, Permanent

Reports To:

Sr. Finance Officer

Job Vacancy Status:
Existing Role – 1 Vacancy

Supervisory:
No

Posting Date:
October 9, 2026

About the Rideau Hall Foundation
The Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation.

By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.

For more information about the RHF, please visit:

About the Role
The Financial Coordinator plays a key role within the Finance team, providing day-to-day support across accounts payable, accounts receivable, donation processing, and audit activities. Working collaboratively with colleagues across the RHF, the Financial Coordinator helps ensure the accuracy, timeliness, and integrity of financial operations throughout the monthly, quarterly, and annual reporting cycles.

Key Responsibilities

Support the accounts payable function through data entry, including manual entry and electronic uploads of invoices, cheque requisitions, expense claims and credit memos into accounting software.

Review vendor statements and accounts receivable reports, investigate discrepancies, and follow up with staff & vendors to resolve outstanding issues.

Maintain accurate vendor records and files, including the independent verification of new vendors.

Respond to invoice and expenditure inquiries.

Support the accounts receivable function through data entry, including generating invoices, following up on overdue amounts, recording and reconciling payments, processing incoming cheques, preparing and recording deposits, and ensuring accurate documentation of all receipts.

Support donation processing through accurate data entry, including recording donation information in spreadsheets and accounting software.

Coordinate the triaging of the shared finance email, ensuring all incoming communications are promptly reviewed, categorized and assigned to the appropriate team members for action.

Assist with interim and year-end audits by pulling sample documents and prepares analysis and reconciliation.

Support adherence to established financial policies and internal controls to ensure accuracy, accountability, and compliance.

Liaise with staff for administration of projects as required.

Provide backup support to other Finance team members as needed to maintain efficient departmental operations.

Participate as a member of staff committees in support of organizational initiatives as required.

Carry out other duties as appropriate and as assigned by the manager.

Qualifications & Experience

A post-secondary degree or a combination of relevant training, education, and experience.

Minimum of 2 years’ experience in accounts payable or general accounting.

Experience with financial, expense management, accounts payable, and/or other finance-related software and automation tools.

Experience supporting full cycle accounts payable and accounts receivable function.

Experience in administration and/or project management an asset.

Core Competencies & Skills

Able to operate and thrive in a collaborative environment as well as to work independently with minimal supervision.

Strong proficiency in Microsoft 365 applications and experience using expense management software including Quadient/Beanworks and Concur or equivalent software.

Well-developed customer service skills.

Strong…