Administrative Coordinator
Job in
Montreal, Montréal, Province de Québec, Canada
Listing for:
Octasic
Full Time
position
Listed on 2026-01-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Location: MontrealJob Description
Octasicengineers the wireless edge of modern conflict. Our low-SWaP Software Defined Radios (SDRs), advanced signal processing, and mission-tailored software equip defence, law enforcement, and national security forces to adapt, dominate, and achieve mission success.
Why choose Octasic?
Performance bonuses, unlimited sick days, and one paid week off between Christmas and New Year’sComprehensive insurance (medical, dental, telemedicine) and employee stock purchase planFlexible hours for true work–life balanceFree snacks and beverages, 75% monthly OPUS card reimbursement, and on-site showersFriendly atmosphere: happy hours, team lunches, and festive events all year longContinuous training and a community of experts to grow in your fieldSocial engagement through fundraising activities forModern offices in the heart of the Angus sector (10 minutes from Préfontaine metro)We are currently looking for:
Administrative Coordinator
The administrative coordinator acts as a key point of contact for client account management and cross-departmental coordination.
Responsibilities:
Open and manage client accounts while ensuring compliance with documents and procedures.Coordinate with various departments to ensure contractual commitments are met.Enter and share client order information efficiently within internal systems.Produce reports for different teams.Follow up with various stakeholders.Support the sales team: order validation, client correspondence.Manage the Montreal office assets: liaise with the landlord, track requests, communicate with stakeholders to ensure maintenance, coordinate with the facilities team, and manage initiatives related to workspace improvements.Skills and
Qualifications:
Relevant professional diploma (DEP) or college diploma (DEC) in administration, office management or equivalent experience.At least 5 years of relevant experience; experience in a manufacturing company in an international context is an asset.Proficient in Microsoft 365 tools (Outlook, Word, Excel, Teams, One Drive) and comfortable with digital tools.Familiarity with management software (ERP).Fluent in French and English. High-level written English is required due to an international clientele.Profile:
Ability to manage multiple priorities from various stakeholders with rigor and attention to detail.Team spirit and cross-functional collaboration.Excellent organizational skills, autonomy, and proactivity.Clear, professional, and service-oriented communication.
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