Project Administrator Job Montréal area,Montreal Province de Québec Canada,Administrative/Clerical

Location: Montreal

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is and building what matters for future generations to thrive! We lead some of the most impactful infrastructure of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.

Integrity. We lead by example, with humility and courage.

Accountability. We’re passionate about delivering on our commitments.

Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.

Believe in helping you build your career through our Aecon University and Leadership Programs.

Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs
, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.

Are a leader in sustainable construction
. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What Is The Opportunity?

Reporting to the Project Director or designate, the Project Administrator plays an essential role in supporting project execution.

What You'll Do Here:

Employee time entry for weekly payroll in a union environment

Producing daily LEMs for customer approval

Weekly, bi-weekly and monthly billing support

Client/project specific reporting and data uploads (as required)

Schedule meetings, prepare agendas and take minutes

Support coordination between project team, suppliers, and subcontractors

Assist with onboarding and general site administration activities

Track project expenses and maintain logs for review

Assist with invoice tracking and filing (client and subcontractors)

Support preparation of progress reports and cost inputs (as required)

Maintain organized records of Purchase Orders, Work Orders, and invoices

Order office and project supplies as needed

Support coordination of travel, accommodation, and site access (if required)

Maintain and organize project records, files, and correspondence

Ensure documents are stored in accordance with established project structure

What You Bring to the Team:

Excellent computer skills including MS Office (Word, Excel, Adobe, Outlook)

Strong communication skills - oral and written.

Strong time management and task prioritization skills.

Self-motivated with good organizational skills.

Must be open to rotational work as required.

Adaptable to work a flexible work schedule when required.

Ability to work with others as a team with a positive attitude.

Ability to work away from home for extended periods.

Valid driver's license.