Executive Assistant

Job description
Provide administrative support to managers and manage calendars.

Dorval (QC). Company: AAA Canada (mandate for a major player in aerospace).

Start date:

As soon as possible. Type:
Full-time — 3-month temporary assignment to replace an employee on leave. On-site: 5 days per week.

• Manage the schedule and organize travel for the Vice President and their leadership team.
• Coordinate daily activities, determine priorities based on incoming information and schedule meetings.
• Review governance processes and make recommendations to improve efficiency.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate on behalf of the Vice President and leaders with senior management and various organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and prepare various documents (correspondence, reports, memos, etc.) in the required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for budget-related activities as well as special projects, social and recognition activities, and participate actively in them.

• Sick days to support your well-being.
• Comprehensive group insurance program.
• Career progression and professional growth opportunities.
• Stimulating work environment with large-scale aerospace projects.
• Health, wellness and development programs.
• Competitive salary.
• Employee assistance program.
• Free parking.

• College diploma in office administration, business administration or an equivalent field.
• Minimum of ten (10) years of relevant experience.
• Excellent oral and written communication skills in French and English.
• Strong proficiency with MS Office (Word, Excel, PowerPoint) and Outlook.
• Recognized for teamwork, dynamism, strong interpersonal skills, good judgment and organizational skills.
• Able to assess and manage business priorities in a dynamic, fast-paced environment.
• Project management experience.
• High sense of confidentiality.
• Enjoy managing multiple ongoing assignments.
• Minimum of six (6) years of experience as a senior administrative assistant.
• Corporate environment experience required.

AAA is committed to employment equity and encourages women, Indigenous persons, persons with disabilities and members of visible minorities to apply.