Assistant Workplace Manager Job Montréal area,Montreal Province de Québec Canada,Administrative/Clerical

Location: Montreal

Assistant Workplace Manager

Job Location Montréal

Employment type

Regular Department Operations Targeted Start Date Immediate French Version

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.
DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We’re seeking a proactive, detail-oriented Assistant Workplace Manager to drive seamless daily operations and deliver an exceptional employee experience. This role partners closely with internal teams, vendors, and building management to ensure a safe, efficient, and engaging workplace. The position is based on-site and reports to the Workplace Manager.

Key Responsibilities

Workplace Operations & Experience

Oversee front desk operations, including management of reception services

Support employee experience initiatives such as wellness programs, workshops, and in-office amenities

Support the Catering & Events Specialist with event execution as needed (set up/tear down of large-scale events)

Act as a primary point of contact for employee workplace requests and inquiries

Maintain high standards for office presentation, amenities, and overall environment

Assist with onboarding and offboarding processes

Provide ad hoc support to the Catering Team for office food program

Facilities & Vendor Management

Occasional flexibility required for on-call support, as well as early morning or evening work related to projects and installations.

Coordinate with building management, security, cleaning, and maintenance vendors

Manage and track maintenance requests, including HVAC, lighting, and plumbing

Support workplace related construction and renovation projects in partnership with project managers

Monitor workplace related budgets and expenses

Space & Workplace Planning

Support office space planning, seating arrangements, and internal moves

Maintain accurate space management systems and workplace data

Review capacity and utilization data to optimize workspace efficiency

Safety & Compliance

Support emergency preparedness programs, including fire drills and evacuation procedures

Assist with badge access control management and reporting

Ensure workplace policies and procedures are up to date and followed

Administrative & Team Support

Provide administrative and operational support to the Workplace team

Assist in developing and improving workplace processes and standard operating procedures

Support internal communications related to office operations and building updates

Contribute to workplace reporting, surveys, and continuous improvement initiatives

Qualifications

5+ years of experience in workplace operations, facilities, or office management

Strong organizational and multitasking skills with attention to detail

Demonstrates strong initiative and proactively identifies opportunities to improve workplace operations and employee experience

Excellent communication and interpersonal skills

Ability to manage multiple priorities in a fast-paced environment

Experience working with vendors and cross-functional teams

Proficiency in workplace tools and systems is an asset (Service Now, SharePoint, Slack, Excel, Building Management Ticketing Systems, Access Management Systems, etc.)

Bilingual in English/French, with strong written and verbal communication skills.

Bachelor’s degree or equivalent higher education qualification