Job Description & How to Apply Below
Location: Montreal
Are you an administrative professional with a passion for marketing? We are currently recruiting an Executive Assistant to the Chief Marketing Officer.
This role is an exceptional opportunity to join a finance organization focused on mission, results, and diversity. As Executive Assistant, you will be the central pillar of the Chief Marketing Officer's office, navigating a stimulating environment where agility and sound judgment are essential.
You will work closely with the leadership team to ensure seamless coordination of strategic marketing activities.
If this role is a good fit for you, please apply!
Advantages
- Competitive salary
- Permanent, full-time role, 35 hours/week, in downtown Montreal
- Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
- In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
- A hybrid work model (maximum 3-4 days in the office)
Responsibilities
THE CHALLENGES AHEAD
• Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including:
omanaging multiple calendars,
osupporting the onboarding of new employees,
osubmitting requests related to access rights and IT services,
omanaging supplies, travel arrangements, and mail.
• Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.).
• Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant.
• Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement.
• Ensure thorough follow-up on invoice processing and expense account management.
• Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines.
• Act as a liaison to facilitate smooth communication between the team and internal departments.
• Develop and maintain relationships with external partners to ensure information coordination and support various projects.
• Handle various confidential information, such as reports, documentation, and correspondence.
• Perform any other duties related to the nature of the position.
Qualifications
• College diploma in Business Administration or a related field
• Minimum of 5 years’ experience in an executive administrative support role
• Experience in the financial services industry
• Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
• Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
• Exceptional attention to detail and ability to perform under pressure
• Demonstrated ability to thrive in a high-velocity executive environment.
• Excellent verbal and written communication skills in both official languages (French and English)
• Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
• Comfort in using new technologies and AI tools such as Copilot
Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English
Summary
Interested in this position?
Email us anytime at and
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!
For more information on this and all other currently available positions, visit
We look forward to receiving your resume!
All resumes received will be reviewed equally.
Only…
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