Bilingual Senior Assistant, Administrative Services; Facilities Management

Job Requisition : 12200

Position Status: Temporary Full Time

Position Type: Hybrid

Office Location: Montreal (QC)

Travel Requirement: Travel not required

Language Designation: Bilingual

Language Skill Levels (Read/Write/Speak): BBB

Security Requirement: Reliability Status

Salary: Our salaries generally range from $ 54665.94 to $ 68332.43 and are based on qualifications and experience.

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a contract employee:

• Accrued vacation.
• Annual individual performance bonus.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role

Join the Facilities Management team, in the Senior Assistant, Administrative Services position. In this role, you will provide indirect supervision and direction for regional administrative support services related to security, health and safety, business continuity management, facilities management, operating budget and capital budget management, and the procurement of goods and services for regional administrative services. This role will ensure that Administrative Services staff are carrying out processes correctly, reviews processes for efficiency and effectiveness, coordinates with contractors and staff, and supports the Office Manager.

This is a temporary position of a duration of 12 months.

What you’ll do:

• Liaises with the various landlords / property managers and staff on a daily basis.
• Assists in planning, coordinating and implementing office renovation projects, in keeping with the business needs of clients.
• Provide office administration, coordinate building services, assist in Health and Safety issues, provide security services to internal and external clients, and effectively answer a wide range of questions and requests via a variety of communication mechanisms.
• Prepare and update inventory reports within the team. Conduct preliminary research and analysis of supplies and services of a procurement nature and provide recommendations, as required. Ensure all furniture, equipment and supplies are procured, maintained and returned in accordance with corporate policy.
• Manage a range of office services including requests from the Facility Management Portal and assists in coordinating office moves.
• Liaise with IT and Administrative Services to ensure functional workspaces and equipment and supports the roll out of IT enhancements and assist in providing training as appropriate.

What you should have:

• A post-secondary education or certificate in office administration, office management, or related field.
• A minimum of 1 (one) year of experience in facilities management.
• The experience can be acquired through the studies, work experience or volunteer activities.
• Proven interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity) and the ability to communicate effectively.
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Organizational skills and the ability to juggle multiple priorities concurrently.

It would be great if you also had:

• Prior experience overseeing and coordinating office renovations, procurement activities, or office relocations would be considered an asset.

Posting closing date: Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion 

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans…