Administrative Assistant; Replacement

Position summary:

As a trusted partner to Management, your role is to provide high-level executive and operational support. In a dynamic and fast-changing environment, you ensure smooth coordination of priorities and the effective delivery of the team's and Management's objectives.

• Coordinate, plan and proactively manage Directors' complex calendars, ensuring optimal use of their time.
• Understand the purchasing process (DA) and provide the necessary assistance for tracking in the SAP system.
• Monitor invoicing and receipts and track the administrative expenses of the directors' department.
• Manage end-to-end business travel arrangements (bookings, itineraries, logistics) and prepare directors' expense reports.
• Ensure weekly workforce follow-up.
• Support the executive assistant in planning and coordinating major events.
• Account management: create profiles for new hires and close accounts upon departures.
• Maintain solid knowledge and application of company policies and procedures to provide reliable and consistent support to the team.
• Draft internal and external correspondence in both French and English.
• Perform any other related duties as required.

• College diploma (DEC) in administrative techniques, office automation or other relevant training.
• Minimum of five (5) years' experience in a similar Executive/Assistant to Management role.
• Bilingualism required (French and English).
• Advanced proficiency in Google Workspace or MS Office.
• Proven ability to manage directors' calendars and logistics (complex travel, meetings).
• Strong ability to prioritize tasks, manage urgency and stress, and handle multiple complex files simultaneously.
• Organized, autonomous and thorough, able to work proactively with impeccable attention to detail.
• Excellent professional judgment, with a strong sense of confidentiality and diplomacy.
• High energy, team spirit and excellent interpersonal skills to ensure effective liaison with internal and external stakeholders.
• Resourceful and solution-oriented approach to resolve issues quickly.
• Good knowledge and experience working with the SAP system (an asset).
• This position requires awareness of potential compliance risks and a commitment to act with integrity as a foundation for the company's success, reputation and sustainable growth.

Contract type:
Fixed term

Experience level:
Professional

Job family:
Administration / Documentation

Airbus is committed to workforce diversity and creating an inclusive work environment. We welcome all applications regardless of social or cultural background, age, gender, disability, sexual orientation or religious beliefs. Airbus has always been committed to equal opportunities for all.