Administrative Assistant Job Montréal area,Dorval Province de Québec Canada,Administrative/Clerical

Location: Dorval

When applicable, Bombardier promotes flexible and hybrid work policies.

Bombardier’s Benefits Program

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Position Summary

The Administrative Assistant provides high-level administrative and operational support to the managers of the HR management team of the Talent Management, HRIS & Sustainability and Total Rewards teams.

What are your contributions to the team?

Financial Operations

Prepare, issue, track, and reconcile purchase orders (POs) for HR leaders, events, vendors, and recurring activities.
Follow up with suppliers, verify invoices, and validate budget compliance.
Validate monthly charges and elevate variances as needed.
Ensure compliance with internal financial policies and procurement guidelines.
Consolidate monthly budget captions, forecasts, and year‑end processes for TA, HRLT activities and supplier budget lines.
Manage annual budget cycle inputs for HR leaders and prepare bids in systems such as BPC.
Support audit‑ready documentation of external partner events, sponsor ships and expenses.
Prepare expense reports and financial summaries for the VP HR and HRLT.
Improve financial governance processes and propose solutions to optimize efficiency.
Maintain accurate financial records, dashboards, and monthly reports.
Support chargeback processes (monthly and annual) by ensuring accuracy and completeness.
Act as a financial liaison between the HR, Finance and Procurement teams.

Support and coordination

Manage agendas and ensure the planning of meetings.
Coordinate travel and logistics.
Prioritize incoming information and determine required actions.
Organize meetings, including preparation of materials, logistics, room reservations, and follow‑ups.
Support special projects related to HR strategy, events, recognition and onboarding of new employees.
Coordinate cross‑functional meetings and manage communications on behalf of management.
Draft, format, and revise correspondence, presentations, memoranda, reports and other documents in English and French.
Update organizational charts.
Manage incoming and outgoing mail.
Stationery management and material ordering.
Ensure the proper functioning of the department's meeting rooms.
Manage locker assignments.
Provide support to the users of the hotelling reservation system.
Coordinate and manage training rooms.

How to thrive in this role?

A college degree in office technology, finance, administration or equivalent.
Minimum of 8 years of relevant experience.
Excellent communication skills both spoken and written in French and English.
Excellent knowledge of MS Office (Word, Excel, PowerPoint) and Outlook.
Team player, known for dynamism, strong interpersonal relations, judgment and organization skills.
Ability to assess and manage business priorities in a dynamic and fast‑paced environment.
Experience in project management.
Strong sense of confidentiality.
Enjoy working on several continuous mandates.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Administrative Assistant

Primary Location Administrative Centre (CA)

Organization Aerospace Canada

Employee Status Regular

Requisition 12306 Administrative Assistant

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