Executive Assistant, Office Administrator

• Manage the CFO's calendar with full ownership
• Coordinate CFO travel logistics end-to-end
• Prepare and submit expense reports on behalf of the CFO
• Act as the primary liaison between the CFO and internal departments
• Draft, review, and manage confidential correspondence and communications
• Prepare briefing materials, agendas, presentations for CFO meetings
• Screen and prioritize incoming requests directed to the CFO
• Serve as the primary point of contact for the Montreal office
• Oversee office supply procurement, inventory management, and vendor relationship management
• Support the onboarding logistics for new employees joining the Montreal office
• Plan and coordinate internal events including room bookings and catering arrangements

• High school diploma required
• College diploma or technical certificate in Office Administration, Business, or related field is an asset, not required
• 3–5 years of experience in an executive assistant, administrative assistant, or office manager role, ideally supporting C‑suite or senior leadership
• Exceptional organizational and time management skills
• Strong written and verbal communication skills in both English and French; bilingualism is required
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing platforms (Teams, Zoom)
• Experience managing complex international travel arrangements across multiple time zones
• Strong interpersonal skills and a polished, professional presence when interacting with senior leadership, visitors, clients, and external partners

Demonstrates strong organizational and time management skills while managing the CFO's calendar and travel logistics. Proficient in preparing communications and materials for executive meetings, with a focus on bilingual communication in English and French.

• Calendar Management
• Bilingual Communication
• Microsoft Office Suite Proficiency
• Travel Logistics Coordination
• Interpersonal Skills

• Calendar Management
• Expense Reporting
• Travel Coordination
• Office Administration
• Inventory Management

• Organizational Skills
• Time Management
• Written Communication
• Verbal Communication
• Professional Presence

• High School Diploma
• College Diploma in Office Administration

• Executive Assistant
• C-Suite Support
• Vendor Relationship Management
• Onboarding Logistics
• Event Coordination

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Teams
• Zoom