Executive Legal Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. At Sun Life, we're driven by our

Purpose:

helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful. When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives. Discover how you can make a difference in the lives of individuals, families and communities around the world.

As an Executive Legal Assistant for the Sun Life Litigation Legal team and the Montreal Legal team, you will be responsible for proactively managing administrative tasks within our collaborative and dynamic legal team. The ideal candidate is expected to be a self-confident and proactive team player who possesses superior organization, time management and communication skills, as well as the ability to handle a variety of responsibilities.

Reporting to the AVP & Managing Counsel, Litigation, the successful candidate will handle a variety of responsibilities in a fast-paced environment with a high regard for confidentiality. This is a hybrid role based in Montreal.

• Proactively anticipate the needs of the team in a dynamic and fast paced environment
• Assist with scheduling meetings, travel arrangements, expense reimbursement, and matters relating to on-boarding and off-boarding employees
• Open, track and close legal matters on document management systems (Legal Tracker and iManage), correspond with external counsel and their administrative support teams, co-ordinate approval and payment of legal invoices and purchase supplies
• Support the Montreal Legal Team and the Vice President Litigation
• Prepare and format documents using a variety of applications such as Word, Excel, PowerPoint, SharePoint, One Note and iManage
• Prepare expense reports, submit expenses, and track team budget
• Organize and file documents
• Support budget / expense management for the team
• Support creation of presentation materials and documents for internal and external audiences
• Cover vacation and staff absences as needed

• A minimum of 5 years’ experience working as an Executive Legal Assistant supporting lawyers
• Knowledge of standard legal documents considered an asset
• Proficiency in Microsoft Suite (i.e. Word, One Note, Excel, PowerPoint, Outlook) and Adobe
• Ability to handle and maintain confidential company information
• Proactive, adaptable, a good work ethic, responsive, and reliable
• Strong interpersonal skills, and ability to work in a team environment as well as independently
• Strong time management and organizational skills with the ability to manage changing priorities
• Ability to work with multiple internal systems, and internal and external databases
• Work in a high-volume, paperless environment
• Able to apply judgment and make decisions on complex administrative matters
• Able to quickly learn and be proficient in understanding the overall departmental functions, goals and visions
• Ability to handle and maintain confidential company information
• Ability to use AI tools is an asset
• Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and…