Executive Assistant to Chief Communications Officer and AVP; Communications & Public Affairs

Position: Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Career Development Assignment (CDA)  The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
Job Information  Job Number: J

Job Title:

Executive Assistant to Chief Communications Officer and AVP (Communications & Public Affairs)
Job Type: Career Development Assignment (CDA)
Department:
Communications
Job Category:
Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 18/09/2026
Closing Date (dd/mm/yyyy): 27/09/2026
Salary (with Salary Rate): 75,815./Year
Assignment Duration From: 07/12/2026
Assignment Duration To: 08/08/2028
Employee Group:
Administrative Management
Salary Level: NU04
Hours Per Week: 35
Date Position Available: 07/12/2026
About Carleton University  Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing.

At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health  university’s Strategic Integrated Plan  is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities  Responsible for provision of all confidential administrative, financial, and operational services for Chief Communications Officer and Associate Vice-President, DUC and the broader management team within DUC.
Qualifications   Knowledge of office administration policies, procedures, and processes
Knowledge of DUC and practices within the university as well as the broader university offices, academic units, departments, and divisions
Knowledge of relevant policies, and procedures
Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific and enterprise software, and technology devices
A proven track record in providing comprehensive administrative support to senior-level management while exercising discretion, and maintaining complete confidentiality
Excellent verbal and written communication skills, including strong writing, research, presentation, and public speaking skills
Experience in developing communications materials such as newsletters, public announcements, and developing and maintaining websites
Financial management experience including budget development and management
Excellent interpersonal skills and a collaborative style
Strong critical problem-solving and analytical skills and a proven ability to plan, develop and execute creative approaches to challenges in a structurally complex environment
Proficiency with Microsoft Office software (including Word, Excel, Access, and PowerPoint); FAST, email; social media and internet; and an ability to master new software and…