Senior Administrative Assistant

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.
Introduction  Robertson is seeking a skilled Senior Administrative Assistant to join our client in support of an existing vacancy.
Contract Period: TBD
Pay Rate: TBD

Location:

Ottawa, ON
Location Type:
Onsite
Business

Hours:

Monday-Friday, Core business hours

Job Responsibilities   Preparation of meeting materials, including agendas, briefing materials (PowerPoint decks, Word documents, etc.), and Records of Decision
Coordination of meetings and other stakeholder events
This may include scheduling events, creating invitations, coordinating attendees and/or presenters, booking rooms, and greeting participants
Drafting communication materials, including emails, announcements, and invitations
Tracking project tasks using tools such as MS Planner, Excel, or Miro
Making travel arrangements, such as booking airline tickets and accommodations, completing supporting documents, and preparing/submitting travel claims
Other administrative tasks as needed
Experience & Qualification Requirements   3 years of experience in providing a broad range of administrative support services within the past 5 years
Experience must be demonstrated through one or more appointments, and evaluation will be based on total relevant experience
The proposed resource must demonstrate a minimum of two (2) years of experience, acquired within the five (5) years
Using all the following Microsoft 365 applications in a professional work environment - Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint Online, One Drive and Microsoft Planner
Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace.
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors.

We champion building a diverse and inclusive environment.