Administrative technician, research programs

Location: Montreal

Are you looking for an administrative role where your attention to detail and organizational skills will have a tangible impact on scientific research? A major pan-Canadian philanthropic organization based in downtown Montreal is seeking an experienced administrative technician for a pivotal role at the heart of its operations.

On a daily basis, you will play a key role by providing strategic operational support for the management of programs and funding competitions. Whether tracking researcher applications, administering the grant management system, monitoring payments and invoices, or updating IT platforms, your ability to prioritize tasks and your proficiency with Microsoft 365 tools will be put to good use. Your autonomy, ability to manage multiple files simultaneously, and attention to detail will make you an essential pillar of the scientific affairs team.

If you are interested in joining a collaborative, dynamic environment in the heart of downtown Montreal, submit your application today to advance your administrative career!

Advantages
Poste permanent à temps plein

Salaire concurrentiel.

Régime de retraite collectif (REER).

Assurances médicales et dentaires.

Programme d’aide aux employés et services de télémédecine.

Congés de vacances et compensatoires : 3 semaines de vacances par année.

Horaire d’été.

Responsibilities
In collaboration with the Coordinator, Research Programs, the incumbent is responsible and accountable to:

• Provide operational support in the implementation and management of programs and competitions, including updating documents, interreacting with applicants and reviewers, and other related tasks.

• Supports management and review processes of programs and competitions within the grants management system.

• Assists with the preparation and follow-up of payments to academic and research institutions.

• Collaborates in providing administrative support for the tracking of invoices sent to partners.

• Assists the team in monitoring the receipt of scientific and financial reports to ensure compliance and timeliness.

• Provides support in responding to researchers’ inquiries regarding their applications to programs and competitions.

• Helps maintain databases (Access and Proposal Central) containing information related to research programs and partnerships.

• Collaborates with the Scientific Advisor to support responses to ad hoc internal requests related to programs and competitions.

• Provides support to the Scientific Advisor as well as to the Communications and Marketing team for updating research-related web pages, drafting newsletters, and preparing the annual impact report.

• Participates in the filing, archiving, and destruction of documents in accordance with policies.

• Supports the team with any other administrative tasks, as required.

Qualifications
Requirements

• Diploma of college Studies in Administration or a university certificate in a scientific field (an asset).

• Three to five years of experience in the management and administration of research grants and competitions.

• Excellent knowledge of French and English (spoken and written).

• Proficiency in known office applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Planner, Power BI).

• Knowledge and experience with grant management platform, Altum’s Proposal Central (an asset).

• Knowledge and experience with Raisers’ Edge NXT (Blackbaud) or other donor research software (an asset).

Skills and Competencies

• Excellent planning and organizational skills.

• Strong ability to manage multiple projects at the same time and prioritise tasks.

• Ability to work in a structured, methodical, and deadline-oriented manner.

• Excellent teamwork skills.

• High level of communication and interpersonal skills.

•…