Administrative Coordinator

Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City:
Ottawa

Organizational Unit:
Client Agreements and Intellectual Property

Classification: AS-2

Tenure:
Continuing

Language Requirements:
Bilingual

Imperative BBB/BBB

Work arrangements:  Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible
Anything is possible at the NRC, named in 2026 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey.

From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role
We are looking for a highly organized and proactive Administrative Coordinator to support our Client Agreements and Intellectual Property Branch (CAIP). The Administrative Coordinator would be someone who shares our core values of integrity, excellence, respect and creativity.

Reporting to the Team Leader, Business Operations Management, you will provide a broad range of administrative and operational support to the Branch, including coordinating the Executive Director’s calendar, correspondence, travel and action requests. You will support branch operations through time coordination, procurement activities, security badge coordination, training, briefing materials, meetings, and other administrative functions. You will also coordinate, track, and respond to requests, and support planning, reporting and information management (i.e., SharePoint Online) activities.

As the Branch’s primary administrative resource, you will provide guidance to managers and employees on administrative processes and corporate requirements; while helping to ensure the effective delivery of operations. You will contribute to the development, implementation, and continuous improvement of administrative practices, processes and systems in support of the Branch’s objectives.

Screening criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education
Secondary school education according to provincial/territorial standards.

Preference may be given to candidates with a post-secondary degree or…