Executive Legal Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our

Purpose:

helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

As an Executive Legal Assistant for the Sun Life Litigation Legal team and the Montreal Legal team, you will be responsible for proactively managing administrative tasks within our collaborative and dynamic legal team. The ideal candidate is expected to be a self-confident and proactive team player who possesses superior organization, time management and communication skills, as well as the ability to handle a variety of responsibilities.

Reporting to the AVP & Managing Counsel, Litigation, the successful candidate will handle a variety of responsibilities in a fast-paced environment with a high regard for confidentiality.

This is a hybrid role based in Montreal.

What will you do?

Proactively anticipate the needs of the team in a dynamic and fast paced environment

Assist with scheduling meetings, travel arrangements, expense reimbursement, and matters relating to on-boarding and off-boarding employees

Open, track and close legal matters on document management systems (Legal Tracker and iManage), correspond with external counsel and their administrative support teams, co-ordinate approval and payment of legal invoices and purchase supplies

Support the Montreal Legal Team and the Vice President Litigation

Prepare and format documents using a variety of applications such as Word, Excel, PowerPoint, SharePoint, One Note and iManage

Prepare expense reports, submit expenses, and track team budget

Organize and file documents

Support budget / expense management for the team

Support creation of presentation materials and documents for internal and external audiences

Cover vacation and staff absences as needed

What do you need to succeed?

A minimum of 5 years’ experience working as an Executive Legal Assistant supporting lawyers

Knowledge of standard legal documents considered an asset

Proficiency in Microsoft Suite (i.e. Word, One Note, Excel, PowerPoint, Outlook) and Adobe

Ability to handle and maintain confidential company information

Proactive, adaptable, a good work ethic, responsive, and reliable

Strong interpersonal skills, and ability to work in a team environment as well as independently

Strong time management and organizational skills with the ability to manage changing priorities

Ability to work with multiple internal systems, and internal and external databases

Work in a high-volume, paperless environment

Able to apply judgment and make decisions on complex administrative matters

Able to quickly learn and be proficient in understanding the overall departmental functions, goals and visions

Ability to handle and maintain confidential company information

Ability to use AI tools is an asset

Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and French-speaking…