Program Analyst

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship.

As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

Position Purpose summary:

The Administrative Assistant to Outreach and Housing services provides general administrative and office support to the Outreach and Housing services Programs.

Accountabilities:

Prepare correspondence, reports, statements, forms, applications, and other documents, which would be sent to program management/supervisors and funders

Ensures the protection of confidential and sensitive employee, client and or program files

Schedules meetings, prepares agenda, and takes minutes as required; acts as a events planner when required (e.g., meal orders, facility bookings for group meetings on and off site. Assist in preparing meeting agendas, attend meetings, and record minutes

Builds and maintains databases (e.g., contract lists, vouchers, staff travel mileage, etc.)May draft and prepare presentations (including PowerPoint, invitations, certificates.)May sort, process, and verify receipts, expenditures, forms, and other documents

May perform basic bookkeeping tasks such as preparing invoices

Support in entering statistical information into program specific, and federally mandated databases

Responsible for uploading relevant documents onto online trackers, to support in knowledge transformation

Maintain Street Outreach services schedule, ensuring preplanned and sudden absences are covered

Assist with other related administrative tasks when required and assigned CRITICAL RELATIONSHIP MANAGEMENT The incumbent conducts routine interactions and provides clarification of information

Governance Boards and Councils:
None Internal: MU’s team members, various leadership and management teams, clients, volunteers as required

External:
Community members & partners, contractors, vendors, donors MANAGERIAL/Technical Leadership RESPONSIBILITY:

This position reports directly to Manager of Outreach and Housing Services Does not have formal people management authority

May show others how to perform certain procedures related to the administrative field and routineundefinedFINANCIAL AND MATERIALS MANAGEMENT:

Regular responsibility for minor financial matters and for wise use of own resources

Controls and manages all program Receipts

WORKING CONDITIONS:

· Working environment is typically in the office in generally agreeable conditions
· May encounter upset/difficult clientele entering the building
· Some limited travelling may require
· The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, and detailed eye work
· The performance of the job requires frequent keyboarding
· Onsite support for Outreach team and Supervisory Team The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Education and experience

Qualifications:

Completion of a formal post-secondary/college program of two academic years

Alternative combinations of…