Senior Executive Assistant

BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business partner, the role enables executive effectiveness through proactive planning, operational coordination, stakeholder management, and execution of key business priorities.

The position requires strong judgment, discretion, organizational excellence, and the ability to manage competing priorities in a fast-paced and complex environment. The Executive Assistant plays a critical role in supporting business operations, driving efficiency, coordinating strategic initiatives, and fostering collaboration across teams.

• Serve as a trusted partner to senior leaders by providing proactive administrative, operational, and strategic support.
• Manage highly complex calendars, prioritize competing demands, and ensure alignment with business objectives.
• Coordinate and support executive meetings, leadership forums, and strategic planning sessions.
• Anticipate executive needs and identify opportunities to improve efficiency and effectiveness.

• Support the execution of business priorities, strategic initiatives, and departmental objectives.
• Analyze information and prepare reports, dashboards, presentations, and executive briefings.
• Maintain tracking systems for priorities, projects, action items, and key deliverables.
• Monitor and elevate issues, risks, and deadlines as appropriate.

• Prepare professional communications, presentations, correspondence, and leadership materials.
• Build effective working relationships with executives, business partners, clients, and external vendors.
• Facilitate information flow across teams and ensure timely communication of key updates.

• Coordinate planning and execution of internal meetings, leadership offsites, town halls, client events, and employee engagement activities.
• Manage logistics including venue selection, meeting materials, catering, technology requirements, and attendee coordination.

• Manage budgets, invoices, expense reporting, reimbursements, and procurement activities in accordance with organizational policies.
• Ensure all administrative activities comply with established governance and control requirements.

• Coordinate complex domestic and international travel arrangements.
• Prepare detailed itineraries and contingency plans to support seamless executive travel.

• Identify opportunities to simplify, standardize, and improve administrative processes.
• Contribute to operational excellence initiatives and implementation of best practices.
• Ensure adherence to governance, risk management, compliance, and regulatory requirements.

• Mentor and provide guidance to peer administrative professionals.
• Share best practices and contribute to the development of the broader administrative community.
• Support diversity, inclusion, employee engagement, and professional development initiatives.

• Leverages Microsoft Copilot, automation tools, and digital productivity solutions to improve executive effectiveness and team efficiency.
• Identifies opportunities to streamline workflows through technology and process optimization.

• Anticipates needs and acts proactively
• Demonstrates sound judgment and discretion
• Builds trusted relationships with senior leaders

• Understands business priorities and objectives
• Connects day-to-day activities to broader business outcomes
• Supports strategic planning and execution

• Manages multiple priorities with precision
• Maintains strong organizational and project management practices
• Delivers high-quality work under tight deadlines

• Produces polished executive-level communications
• Communicates effectively with diverse stakeholders
• Influences outcomes through collaboration and credibility

• Identifies process improvement opportunities
• Leverages digital tools and technology effectively
• Adopts innovative solutions to…