Executive Assistant - Blue Man Group & VStar Entertainment

Location: Montreal

Executive Assistant – Blue Man Group & VStar Entertainment  Administrative Support
Full-Time position
About Blue Man Group  Blue Man Group is a global entertainment phenomenon known for its award-winning theatrical productions, iconic characters, and boundless creative exploration. Owned and operated by Cirque du Soleil Entertainment Group, Blue Man Group delivers euphoric celebrations of human connection through art, music, comedy, and non-verbal communication.
Since debuting at New York's Astor Place Theatre in 1991, the live show has expanded to residencies in Orlando and Las Vegas, along with multiple North American and world tours - reaching more than 35 million people worldwide. Continuously refreshed with new music, fresh stories, custom instruments, and sensory-stimulating visuals, Blue Man Group is universally appealing across age groups and cultural backgrounds.
About VStar Entertainment  VStar Entertainment is one of North America’s leading producers and promoters of live family entertainment. With decades of experience bringing beloved brands to life on stage, VStar creates immersive, high-quality touring productions that captivate audiences of all ages. VStar Entertainment is owned and operated by Cirque du Soleil Entertainment Group.
Position Summary  Reporting directly to the Blue Man Group & VStar Entertainment President, the Executive Assistant provides key support in managing and coordinating the activities of the BMG & VStar President’s Office and contributes to the effective operation of the Management Committee. This role is responsible for managing priorities, meetings, travel arrangements, communications, and follow-ups, while facilitating interactions with internal teams, business partners, and external stakeholders.
The ideal candidate is proactive, highly organized, detail-oriented, and discreet, with a strong ability to manage multiple priorities in a fast-paced and evolving environment.

Key Responsibilities  Support to the President and Management Committee   Provide day-to-day support to the President in managing priorities, calendar, and various commitments.
Coordinate meetings for the President and the Management Committee, including invitations, meeting materials, logistics, and follow-up actions.
Prepare documents, presentations, meeting minutes, tracking reports, and other tools required for meetings and decision-making.
Monitor and follow up on decisions, action items, and deadlines with responsible stakeholders.
Act as a liaison between the President’s Office, members of the Management Committee, internal teams, and external partners
Travel Coordination and Administrative Support   Coordinate business travel for the President, including itineraries, reservations, meetings, and other logistical requirements.
Provide administrative support to Management Committee members regarding business travel, expense reports, and other ad hoc needs.
Coordinate logistics for events, conferences, business meetings, and other professional activities involving the President and, when required, Management Committee members.
Liaise with relevant corporate functions to facilitate the processing of administrative requests
Project Coordination and Follow-Up   Support the President in coordinating strategic projects, mandates, and initiatives, ensuring appropriate follow-up with stakeholders.
Coordinate cross-functional initiatives involving multiple departments or external partners.
Ensure the effective flow of information and timely communication of key decisions, deliverables, and updates to the appropriate stakeholders.
Maintain tracking tools that provide clear visibility into project progress, priorities, and deadlines.
Contribute to the continuous improvement of processes, tools,…